Special Assistant & Project Manager

About the Opportunity

JOB SUMMARY

Provides executive-level support and project management services to one or more senior leaders or executives. Assignments involve work of a confidential or complex nature, requiring discretion, judgment, tact and diplomacy. Gathers, assembles and analyzes information and data from a wide variety of sources. Performs a broad range of project management duties involving confidential information, such as compiling reports, furnishing information, scheduling meetings and preparing agendas. May also supervises administrative staff and direct the activities of student workers.

MINIMUM QUALIFICATIONS

Highly effective skills in the following areas: project management; written / communication / interpersonal skills (to explain and clarify complex information); attention to detail; and critical thinking. Ability to influence others to reach agreement. Ability to create and manage effective office systems and to prioritize tasks and demands. Proficiency in MS Office Suite, utilization of the Web, presentation and spreadsheet development, and database management. Other attributes include professional discretion; sound judgement; and calmness under pressure. Knowledge and skills required for this position are normally acquired through completion of a bachelor's degree plus at least 2 to 4 years’ experience.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Project Management 

Manage special projects and assignments to include triaging project challenges and escalating barriers.  Understands and is sensitive to group dynamics and political nature of special projects undertakings. In support of special projects, conducts research and compiles data, identifies specific tasks, tracks and reports progress against project plan. Provides support for the strategic planning process and goal setting, advances and monitors progress on the organization’s initiatives. Identify complimenting projects and advises organization on potential efficiencies. Prepares draft communications and special messaging as required, proofreads documents, and coordinates the production of various reports to achieve the maximum impact in reaching the intended audiences. 

2) Executive Level Support 

Manages, coordinates and facilitates many demands for the leader’s time by prioritizing requests and using independent judgment to identify and resolve potential conflicts. Uses diplomacy to respond quickly and efficiently to schedule changes. Anticipate needs by independently soliciting and providing necessary back-up and research materials in a timely way to ensure leader is well-prepared for all meetings, events, and speaking engagements. Makes travel arrangements for the team, including complex international travel, prepares itinerary and event information, and tracks and completes all expense reports in a timely manner. Coordinates events, receptions, and staff retreats.

3) Office Operations Management  

Serve as point of contact for any special administrative task requests by department and delegates to a team member. Provides administrative oversight and operational supervision for office support staff, including hiring, supervision, and evaluation. Ensures adequate staff coverage for the office, including coordinating student worker and intern schedules. Provide ongoing coaching and mentoring to the administrative professionals.

Position Type

Temporary

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.