Speakers Assistant

Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

OVERVIEW

The Department

CAA Speakers connect a diverse range of talent - actors, directors, sports figures, television presenters, commentators, authors, politicians, influencers, CEOs and thought leaders - with strategic opportunities for impactful storytelling and hosting. CAA clients deliver compelling and often deeply resonant messages at conferences, corporate meetings, awards ceremonies, and a variety of other dynamic events. These engagements aim to enlighten and inspire, covering an array of topics including business, leadership, artificial intelligence, technology, current affairs, media, wellness, inspiration, and entertainment. 

The Role

CAA is looking for an Assistant to support an Agent in the Speakers department, located in the London office. The ideal candidate is curious, highly organised, detail-orientated, proactive and solution-focused. The candidate should also have a genuine passion for serving talent clients in the entertainment industry, along with a curiosity for diverse fields and topics in the public sphere, is essential.

Responsibilities

• Day-to-day support for the Agent, including calendar management, travel arrangements, expenses, answering calls and performing general office management tasks
• Work with clients to manage diaries, join briefing calls and attend events with clients when necessary
• Assist in outreach for new speaker opportunities
• Prepare for meetings with clients, buyers and external stakeholders
• Review, draft and send offers to clients, ensuring all relevant information is included
• Assist with client billing and accounting needs
• Acts as a primary point of contact with clients, agents, and executives
• Track and maintain detailed deal logs and execute thorough follow-ups
• Manage a high-volume workload and priorities time-sensitive tasks effectively
• Support special projects by conducting research and compile necessary information as needed

QUALIFICATIONS/REQUIREMENTS

• Strong interest in working with talent across various industries for speaking engagements
• Exceptional written and verbal communication are essential for success in this role
• Excellent interpersonal skills, while strong commitment in maintaining confidentiality
• Positive, proactive and solution-orientated
• Collaborative team player who can effectively communicate with employees at all levels
• Ability to thrive under pressure, meet tight deadlines, and manage multiple projects and expectations with minimal supervision
• Self-starter who takes initiative to explore and isn’t afraid to ask questions
• Proficient with Microsoft Office, particularly PowerPoint, Outlook, Excel and Teams
• Detail-orientated with strong organisational and problem-solving skills are a must
• Familiarity of in-person and virtual event planning and logistics is helpful

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.