Sourcing Specialist

Job Title: Sourcing Specialist

Reports To: Director of Purchasing

Department: Purchasing

Summary: The Sourcing Specialist will be responsible for managing the Alternative Vendor Approval Program (AVAP) and analyzing our purchasing data to determine any supply chain vulnerabilities. This position relies heavily on e-mail and time management skills as well as knowledge of Microsoft office programs to organize and evaluate data. The candidate must have great communication skills as the day-to-day job will regularly interact with other internal departments like Quality Assurance and Quality Control.     

Duties and Responsibilities include the following. Other duties may be assigned. 

• Responsible for managing the AVAP Program by utilizing a cloud-based project management system (Monday.com) to evaluate and approve supplier based on standard operating procedures.
• Detail and report on potential and real cost savings of new suppliers that you have setup in our ERP system. Potential cost savings will be reported during quarterly intervals and real cost savings will be reported during yearly intervals.
• Analyze ERP data to determine where potential supply chain vulnerabilities exist. Utilize trade databases, online resources, and current vendor contacts to find potential sources to correct supply chain vulnerabilities.
• Negotiate pricing and payment terms with potential suppliers. New Pricing can be utilized by the purchasing team when bids are sent out. New payment term information will be input into our Vendor screen so that Accounting will know when to pay new suppliers.
• Organize and input all Non-Purchase Order incoming samples into our ERP system. Communicate sample results to relevant parties.
• Manage and organize all new sourcing requests from the purchasing team and commercial team.
• Support the Commercial team on new launches of contract manufacturing customers and coordinate item and supplier setup with the customer’s regulatory team.
• Responsible for maintaining SBT and Tracegains active and inactive supplier and item statuses.
• Assist in supplier evaluation and vendor scorecarding through the use of Vigon’s ERP and Tracegains data. This includes metrics such as lead-time, preshipment failures, post ship failures, documentation status, and other pertinent information.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong communication and interpersonal skills
• Self-motivated and driven
• Ability to stay organized and manage multiple tasks/requirements at the same time
• Strong ability to absorb new knowledge

Education/Experience:

Bachelor’s Degree or equivalent education and experience. Preferred degree in scientific or business related fields.

Language Ability:

Demonstrated ability to make successful presentations to individuals and/or groups at all levels of an organization.  Excellent written and verbal communication skills.  Ability to deal effectively with a variety of individuals at all organizational levels.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office, Outlook, inventory/database software and the internet, and ability to use the company’s ERP, Regulatory and CRM software.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.