Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
We are seeking a detail-oriented Operations Admin to join our Ships Agency team. This is an entry-level position that involves managing essential administrative and operational tasks, including invoice processing, compliance with regulatory requirements, and maintaining effective communication with customers and internal teams.
Key Responsibilities will include:
- Handle the full cycle of invoice processing, including downloading, coding, dispatching, and approving invoices, while maintaining accurate records of Debit and Credit Notes.
- Process and manage Disbursement of account and ensure all documentation meets fiscal requirements.
- Prepare and distribute daily, weekly, and monthly reports.
- Provide information to customers and internal teams, manage queries, and ensure timely communication.
- Assist with other operational tasks as needed.
- Monitor financial and operations systems, ensure timely reporting, and support the Operations Department with critical tasks.
What we need from you:
- Education: Currently pursuing or completed an Associate's or Bachelor's degree in Business Administration, Maritime Operations, Accounting, or a related field.
- Language Skills: Intermediate English proficiency in both written and spoken communication.
- Analytical Skills: Ability to analyze data, generate reports, and provide actionable insights.
- Customer Service: Strong commitment to delivering excellent customer service.
- Adaptability: Proactive and able to adjust to changing priorities, new systems, and evolving industry standards.
- If you have a basic accounting principles and experience with financial processes is a plus.
What we offer?:
- Life and Health insurance according to our Local Policies
- Transportation or Free Parking Space
- Learning and development Opportunities
- Good work environment in a leading maritime company
Work location: Panama Pacifico
Application deadline: February 25 2025
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What We Do
Founded in Norway in 1861, Wilhelmsen is a global maritime industry group. With the world's largest maritime network on call 24/7, our people can deliver products and services on the ground practically anywhere you have ships, or maritime related industries. We make the maritime industry spin.
Committed to shaping the maritime industry, we’re also developing new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues in 57 countries, we take innovation, sustainability, and unparalleled customer experiences one step further.
We are Wilhelmsen. Because of our heritage and our ambitions for the future, we aspire to be the leading enablers of global trade
