Senior Workplace Coordinator

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

This role can be based out of our Paris office - 5 days a week in the office.

Job Responsibilities:

• Ensure the office is a Great Place to Work, operated and maintained in a safe, professional, clean and cost-effective manner. “Own what you do” is a company core value
• Employee Engagement & Experience: In partnership with workplace management, assist with planning and executing office-wide events and meetings, in addition to Workplace-sponsored initiatives (for example: Pride celebrations, Mental Health Awareness Week, Earth Day, etc.) 
• Proactively inspect the workplace conditions daily to ensure standards are maintained - Be obsessed with our Internal & External customers and earn their trust. Everything starts with serving the customer well
• Work from reception when required  
• Monitor office and kitchen supplies inventory 
• Event management - including arranging catering, managing calendars for meeting rooms and booking meeting rooms and conference spaces when required
• Purchase Order management / budget management - ensure the workplace team is operating within budget
• Physical security - manage the security access control system to make sure the system is up today for the visitor/employee. Running reports as required
• Health & Safety - champion health and safety in the workplace by coordinating health and safety initiatives; supporting fire drills and employee H&S training onsite
• Facilitate evacuation in case of an emergency and acting as first point of contact for emergency services
•  Support the life cycle of employees in the workplace: desk allocations, parking credits, lunch vouchers, new hire orientation, offboarding etc
• Respond to, track, and action employee requests via our internal ticketing system
• Work collaboratively with the local IT team on various ad hoc projects and events - we love collaborating and “Build Together” is a core value
• Proactively engage with local leadership to ensure their team’s needs are being met
• Partner with Employee Experience  with on-boarding  new employees and building office culture
• Lead the day to day vendor management for cleaning services , food operations , repair and maintenance of plant & equipment and escalate any issues to the Regional Workplace Manager
• For specifically assigned facility projects - support (and in some cases Lead) office improvements and buildout projects. This includes liaising with contractors, architects, engineers and specialty consultants, and monitoring these vendor relationships and performance
• "Office barometer," excellent emotional intelligence to interpret issues in the workplace - Communicate with clarity and use simple, consistent and focused language because simple messages travel faster and are better understood by the organization

Job Requirements

• 3+ years of Administration/Office Coordination/ Senior Hospitality, Events experience, degree qualified
• Knowledge of customer service principles and practices as well as administrative and financial controls
• Proficient user of technology as well as MS office applications. Experience with Google sheets , slides , docs etc
• A positive attitude and the will to never stop learning & growing! 

What does success in this role look like?

• Positive feedback from your local office business leaders and stakeholders
• Quantity of service provided, quality of delivery, and the quality of change produced as a result
• Optimum office utilization - are the teams getting the most out of our office spaces and adapting to an activity-based work environment? 
• A thriving, vibrant, upbeat office culture

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer.

Red ID 1263088376