Senior Project Manager

Description
Who is Defined.ai?
Well, from a technical point of view, we leverage the power of a global crowd to provide some of the world’s biggest companies with the high-quality data they need to power their artificial intelligence. We’re instrumental to the progression and development of artificial intelligence and we couldn’t be prouder or more inspired to be involved in an industry that is changing the world.
From a personal point of view, we’re a group of big thinkers, high achievers and creative problem solvers. We bond over our shared love of software engineering, data science, and strong coffee.
We like online gaming, running marathons, and team drinks.
We celebrate authenticity and diversity, and we’re invested in what we do. Our mission? World domination, obviously!

What You Will Do?

• Define resource requirements and establish project timelines to ensure successful execution.
• Develop and maintain comprehensive project plans, ensuring alignment with business objectives.
• Manage project resources in collaboration with business owners, ensuring tasks are delivered on time and within budget.
• Define and enforce quality standards for all project deliverables.
• Engage with stakeholders at all levels, including senior management, function and process owners, IT support, and core teams, to drive project success.
• Ensure effective use of project management tools and systems to track task completion across multiple workstreams.
• Lead and manage the project team, providing guidance, motivation, and performance oversight.
• Monitor project progress, proactively identifying and addressing deviations from objectives.
• Anticipate and mitigate project risks, implementing corrective actions when necessary.
• Oversee project financials, ensuring timely invoicing of milestones and deliverables.
• Ensure an exceptional stakeholder experience through clear communication, issue resolution, and professional engagement.
• Keep all relevant stakeholders informed of project progress, escalating risks and roadblocks in a timely manner.
• Prepare and deliver periodic progress reports to internal teams and external customers.

What You Will Bring?

• A background in Business Administration or Linguistics is highly valuable
• 5+ years of experience as a Project Manager, ideally in AI-driven projects or fast-paced startup environments.
• Proven experience in managing teams, providing mentorship, and driving high performance.
• PMI PMP certification or Agile certification (Scrum Master, SAFe) is desirable.
• Strong expertise in budgeting, financial control, and cost management within projects.
• Proficiency in Agile methodologies and project planning tools.
• Excellent communication, negotiation, and conflict resolution skills, with the ability to manage multiple priorities effectively.
• Advanced English proficiency.
• Ability to thrive in a high-performance, fast-paced, and evolving environment.
• Experience with Jira and Confluence is a plus.

Benefits
You spend a lot of your time at work, so it should be challenging, fun and interesting. At Defined.ai it will be all of those things and more. Here’s what we offer:

• Flexible working schedule and hybrid model. We know comfort can boost creativity and performance, so you can manage your schedule and work both from one of our modern office spaces or home.
• Excellent career development opportunities in a high growth company. With us, you can accomplish your career goals and follow a well-described career path with the support of your supervisor.
• Culture of feedback and continuous improvement. AI is a fast-paced area, so we keep track of tech trends, and we always ask for feedback.
• An international and diverse team. We have more than 30 nationalities at our 3 locations, and we provide language classes.
• Continuous training opportunities. You can choose from many options: leveraging hand-on workshops, unlimited access to Udemy and formal development opportunities.
• We love to have fun together. We joke a lot, and we can't imagine work without fun activities – we already surfed, raced carts and played soccer together.

About Us
Defined.ai offers a platform with multiple data delivery options that leverages machine learning technology and human intelligence to deliver quality-guaranteed training data for AI systems. The platform offers self-service and fully customizable solutions that deliver high-quality project-specific training data, enabling AI products reach market quicker. It is this business model that has allowed Defined.ai to raise a total of $63.6M in funding over 4 rounds. Our value proposition is quality, privacy, speed and scale, covering more than 50 different languages. With strong expertise in speech and natural language processing technologies, we have been serving AI companies and Fortune 500 companies since day one. Defined.ai was founded in Seattle and has an office in Lisbon.
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