Senior Project Manager

Job Summary: 

Real Chemistry is looking for a Senior Project Manager to join our growing team!  

The Senior Project Manager is ultimately responsible for excellent delivery on their assigned piece of business; they will own print projects and smaller digital initiatives. Senior Project Managers are both accountable to and responsible for all aspects of the development and implementation of assigned projects. This individual takes projects from the initiating phase through final closing, which includes the planning, coordination, creation, and launch of project deliverables. The Senior Project Manager serves as a main point of contact for those projects and will work with the Account Manager to communicate and facilitate a strategically aligned implementation plan across multiple internal and external cross-functional teams. He or she will also define project scope and objectives and develop detailed project budgets, work plans, schedules, and status reports. The Senior Project Manager is responsible for ongoing budget management, including revenue recognition and client invoicing activities. This role is also responsible for conducting project meetings and ensuring adherence to quality standards. He or she is fully accountable for the team’s commitment to delivering the highest quality work, on time and on budget, to meet and ultimately exceed our client’s expectations. Great communicators and motivators with an innate ability to “get things done.” As a result, they wear many hats. This role manages all aspects of the project life cycle from concept to delivery and must be intimately familiar with the roles played by Design, Copywriting, Studio, Print Production, Editorial, User Experience, Technology, and Quality Assurance. They have experience moving projects through all internal agency departments and roles, ensuring the proper reviews and approvals at appropriate stages. They have experience with MLR Consult and Formal submission platforms, MLR requirements, and timing.  

Whether it’s involving the correct resources from each department at the optimal time, ensuring priorities are managed in alignment with account, or identifying bottlenecks and proposing solutions ahead of time, the only thing that is certain is that no one day is ever the same. 

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, or San Francisco—or remotely within the US, depending on team and business needs. 

What you’ll do: 

• Serve as expert in defining project scope and objectives, involving all relevant stakeholders, during project initiation 

• Monitor assigned projects, and other related projects within book of business, for timeline and resource crossover risk 

• Provide coaching/mentoring/training regarding project management to other team members in the discipline  

• Provide project management for business development efforts, as needed 

• Manages day-to-day workflow for multiple projects, both print and digital, with minimal oversight 

• Understands project interdependencies and can identify, address and carry through inputs and information from one project across all other projects within the program 

• Demonstrates comprehensive understanding of internal processes such as maintaining up-to-date hot sheets and status reports, project burn, lifecycle of a job  

• Effectively communicates expectations to internal teams and vendors to facilitate the efficient flow of associated work throughout the agency 

• Recognizes project risks, manages & mediates projects issues, and can develop solutions with confidence 

• Ensures that teams are staying within timelines and scoped hours  

• Ability to create project estimates and validate them with internal team 

• Ensures client objectives/guidelines are clearly defined, deliverables are also adequately informed by project brief and client feedback is clearly actionable and routed to the internal team in a timely manner 

• Interface with key agency teams to ensure they’re on track to meet the agreed upon milestones (Account, Creative, Studio, Editorial, Print Production, Strategic Planning, Information UX, Technology, Programmers) 

• Provide necessary direction and support to the team on the tasks and deliverables required 

• Responsible for leading the following meetings: workfront up to date, hotsheet, weekly internal status, project briefings, internal creative reviews, and meetings with external vendors 

• Route deliverables to the appropriate core team members for review/sign off via electronic project routing system. Ensure signoff prior to key junctures, (brand team review, MLR review, disk release, asset handoff to vendor, etc.) 

• Enforce agency process and manage the quality assurance (QA) phase for all projects 

This position is a perfect fit for you if: 

• ​Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you. 

• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving. 

• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data. 

• You are highly organized self-starter, able to work independently and under tight deadlines. 

What you should have:  

• 3+ years of Project/Program Management or relevant experience 

• Working familiarity with industry-specific processes, including MLR review. 

• Background working on teams focused on Medical Affairs and/or promotional projects for Medical Education. 

• A demonstrated track record of leading small to medium scale products from conception through completion 

• Experience working cross-functionally with copy, design, account, and project management counterparts to deliver products/services 

• Proficient in creating timelines and tracking progress against schedules 

• Ability to communicate clearly and concisely with technical and non-technical teams across multiple businesses; excellent written, verbal, presentation, and interpersonal skills  

• Well-versed in traditional project workflows and have experience with smaller-scale digital projects such as emails and banner ads 

• Experience working on Agency of record healthcare projects/accounts for pharma brands necessary