Senior Executive - Office Management

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

As a Senior Executive in Office Management, the role encompasses comprehensive oversight of office operations and administration. This entails leadership of the office management team, establishment of efficient policies, and adherence to procedures for seamless day-to-day functionality. Responsibilities span financial management, HR coordination, project oversight, and maintaining effective communication both internally and externally. Ensuring regulatory compliance and upholding company standards are paramount. Additionally, fostering a positive work environment and nurturing team development are integral components of the role.

In essence, the Senior Executive in Office Management spearheads operational excellence while aligning with the organization's strategic goals.

Key Responsibilities:

• Oversee day-to-day office operations to ensure efficiency.
• Develop and implement office policies and procedures.
• Provide high-level administrative support to senior management.
• Coordinate travel arrangements.
• Assist in budget preparation and monitor office expenses.
• Conduct address employee issues.
• Communicate effectively with internal teams.
• Coordinate special projects and monitor timelines.
• Ensure successful project completion.
• Ensure compliance with laws, regulations, and company policies.
• Identify and mitigate risks related to office operations.
• Identify opportunities for process improvement.
• Stay updated on industry trends.
• Foster a positive work environment.
• Provide mentoring and development opportunities.
   

Job Requirements - Knowledge and Skills:

• Proven experience in office management and administration.
• Strong leadership and supervisory skills.
• Excellent organizational and time management abilities.
• Proficiency in office software and applications.
• Knowledge of budgeting and financial management principles.
• Understanding of human resources practices and procedures.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Problem-solving and decision-making skills.
• Attention to detail and accuracy
   

Job Requirements - Attributes:

• Willingness to adjust to changing priorities and environments.
• Commitment to ethical conduct and professional standards.
• Willingness to work collaboratively with colleagues and stakeholders.
• Proactive approach to identifying and addressing challenges.
• Ability to remain composed and focused under pressure.
• Demonstrated professionalism and discretion in handling confidential information.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.