Senior Executive Assistant

Job Description:

Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive level administrative support to the President of McKay-Dee Hospital and other hospital executives as assigned. This highly visible position directly interacts with senior leaders, along with members of the community on behalf of the executive team of Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distributes materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.

This position will support the Hospital administration, at McKay-Dee Hospital.

Along with providing a chance to work in a stable, strong, mission-based environment, this role offers the opportunity to experience Utah’s diverse culture and incredible landscape. You’ll be able to explore abundant outdoor recreational opportunities, including skiing, hiking, and fishing, as well as stunning national parks and forests, all within hours of where you’ll call home. Becoming a part of the Intermountain team means gaining a family and finding a place to plant your roots. 

Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental, and vision coverage. But health is more than a well-working body: it encompasses body, mind, and spiritual well-being. To that end, we’ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling, and paid time off. We also offer financial wellness tools and retirement planning. 

As an Executive Assistant supporting a senior leader, you will:

• Proactively anticipate needs to support a variety of administrative functions for the Hospital President, or other senior leaders in a time sensitive, accurate, and confidential nature using discretion and tact.

• Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.

• A flexible schedule is needed as work may occur outside normal business hours.

• Partner with the assigned leader(s) and serve as a liaison with other internal and external stakeholders.

• Under the direction of the leader, the Executive Assistant will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives, along with serving as a thought partner.

• Provide advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.

• Work as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

Minimum Qualifications

• 5+ years of C-Suite executive leaders administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support is highly preferred.

• Proficiency using the MS Office 365 Suite; Word, Excel, PP, Teams, etc... along with prior use of Boardvantage or other Board software used for the purpose of communicating and distribution of documents is highly preferred.

• Excellent organizational skills, attention to detail, both verbal and written communication skills including spelling, punctuation, and grammar.

• Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgement and discretion.

• Prior experience in project coordination, tracking actions and outcomes.

• Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.

• Experience planning & coordinating events is preferred.

• Highly prefer experience working in a matrixed healthcare setting or prior leadership experience.

Physical Requirements:

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. 
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. 
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. 
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. 

Location:

Intermountain Health McKay-Dee Hospital

Work City:

Ogden

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. 

$25.64 - $39.05

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All positions subject to close without notice.