Senior Executive Administrative Assistant - Hybrid Role

When joining PerkinElmer, you select an experienced and trusted leader in scientific solutions, with the support of a global service network and distribution centers, providing the right solution, at the right time, to meet critical customer needs. With over an 80+ year legacy of advancing science and a mission of innovating for a healthier world, our dedicated team collaborates closely with commercial, government, academic and healthcare customers to deliver our broad portfolio of analytical solutions, and OneSource services.

Job TitleSenior Executive Administrative Assistant - Hybrid Role
Location(s)Krakow

Job Description

The Senior Executive Administrative Assistant (EA) supports members of PerkinElmer’s Executive Leadership Team (ELT) in the day-to-day management of the Organization and its Affiliates. The EA will be supporting 3-4 ETL members. The EA serves as the contact and coordination person for internal and external constituencies, including customers and investors. The individual must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will serve as a key point person to communicate to staff and members on certain issues when directed to do so, have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A positive attitude, flexibility, and team working abilities are critical.

This is a hybrid role where you are expected to be onsite in Krakow 3 days a week and 2 days remote.

Position Responsibilities

• Support 3-4 members of PerkinElmer’s ELT including: managing calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas.

• Plans, coordinates, and ensures schedules are followed and respected. Provides "gateway and gatekeeper" role, creating win-win situations for direct access to members of the PerkinElmer ELT.

• Coordinates and develops a rapport with other Executive Assistants, internal and external, to manage complex schedules and tasks.

• Orchestrates and communicates with PerkinElmer ELT members to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping all necessary parties updated.

• Follows up on outstanding issues, prioritizes and researches, as necessary, important items, including those of a sensitive or confidential nature.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks as needed.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures and ambiguity.

Basic Qualifications

• Associates degree

• 5+ years of experience supporting C-Level Executives

Preferred Qualifications

• Bachelors Degree

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Very strong interpersonal skills and the ability to build relationships with members, staff, and external partners.

• Expert-level written and verbal communication skills.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability.

• Emotional maturity, flexibility, and humor.

• Highly resourceful team player, with the ability to also be extremely effective independently.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

• Demonstrated ability to achieve high-performance goals and meet deadlines.

• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

• Experience and interest in internal and external communications.

• Expert in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.