Senior Business Affairs Specialist

The Senior Business Affairs Specialist role is responsible for handling all facets of creative asset clearance. 

This includes business affairs functions, such as talent negotiations, contracts, renewals and completion reports.  

The role also includes traffic for clients including but not limited to: placing post-production and distribution orders in the XR platform, creation and distribution of traffic instructions, management and maintenance of all aspects of customer accounts in the XR platform, and all follow-up work, including fielding inquiries and reporting talent usage. 

 Job Responsibilities: 

• Manage multiple accounts on behalf of the customers; interact with clients, brand teams, creative agencies, post houses and media buying agencies to gather necessary information and synthesise it into traffic instructions and XR platform orders 

• Prepare and generate traffic instructions in the XR platform; knowledge of media buying software is a plus, but training will be provided 

• Work closely with Global Clearance teams to ensure compliance of all on air material 

• Create production orders (captioning, encoding, etc) and distribution orders in the XR platform, often with keyed or attached instructions 

• Prepare traffic estimates for new and existing clients 

• Report talent usage to talent managers to facilitate prompt and accurate payment 

• Prioritise urgent tasks within multiple clients’ workflows 

• Perform other duties or projects as assigned 

• Upskill and train junior members of the team on Business Affairs 

• Be responsible for documentation and SOPs on Business Affairs functions 

• Assist Senior Campaign Manager on team training 

• 5+ years of experience in either Broadcast/Agency/Production setting or similar 

• High level of expertise leading client projects for contracts, music licensing, IP, usage, negotiations and production support 

• Understanding around SAG AFTRA and non-union talent requirements 

• The lead on managing finances with clients and reconciliations 

• Mentoring junior members of the team to upskill 

• Supporting Business Affairs Manager with strategy and vision for the team 

• ​Excellent verbal and written communication skills, experience advising and providing consultation to clients and team members; ability to multi-task in a high volume work environment 

• Strong understanding of Broadcast TV and Radio landscape and Broadcast Traffic procedures; knowledge of Clearance and Talent functions are a plus 

• A proven background in Business Affairs, in either Agency, Broadcaster or Production setting 

• Proficient in Outlook, Word and Excel and/or Google equivalents 

Key Behaviours: 

• Team player, responsiveness and follow-through; curiosity and willingness to learn; willingness to make changes to improve work processes and for self-improvement  

• Demonstrated ability to effectively prioritise and manage multiple client needs against tight deadlines; strong organisational skills; proactive 

• Ability to adapt to rapidly changing technology 

• Commitment to continued professional development 

• Ability to coach junior members of the team into growing senior BA functions 

• Understand client needs and identify areas of growth, to liaise with customer success and sales teams.