Senior Administrator

About the Department
Our Research & Development organization brings together the best minds in life science innovation. The teams located in facilities in Lexington, Watertown, Cambridge and Seattle reflect the full R&D continuum, from early research through late-stage clinical development. Here, we are building for the future, creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple modalities and therapeutic areas. We recognize that improving human health starts here and that patients rely on us. Our R&D hub merges biotech speed and agility with large pharmaceutical company quality, resources, and stability, uniting the best of both worlds to develop new medicines for patients.
The Position
We are seeking a Senior Administrative Assistant to provide a wide range of diverse administrative tasks and activities for one of our key scientific disciplines. This role will support three senior level scientists and their perspective organizations. The position involves frequent interaction with internal and external stakeholders, including global employees, and requires excellent communication and organizational skills.
Relationships
Directly supports one or more individuals. Contacts are frequent with individuals representing other departments and/or outside organizations on matters of moderate importance to the function, department, or of a sensitive nature. May interact with global employees.
Essential Functions

• Global calendar management with several different time zones and office locations
• Domestic and International travel arrangements and itineraries
• Prepare, track, and submit expense reports
• Independently research a variety of information requests and compile reports
• Direct administrative activities, develop and organize procedures, and communicate effectively to represent the department
• Perform duties on own initiative, including reviewing and responding to correspondence, and preparing documents/forms
• Provide administrative support to project teams
• Carry out routine office duties such as typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, and event planning
• Support budget tracking
• Assist team members with administrative needs, including presentation development and new hire onboarding
• Perform other clerical/administrative and support duties as required

Physical Requirements
0-10% overnight travel required.
Qualifications

• High school diploma or GED required
• Minimum of 4 years of administrative or related experience
• Demonstrated computer skills and proficiency in Microsoft Office
• Ability to exercise independent discretion and judgment
• Excellent communication and customer service skills
• Attention to detail and ability to handle sensitive and confidential information
• Strong problem-solving abilities and leadership skills
• Ability to interact with all levels within and outside of the organization
• Global calendar management experience and interacting with global counterparts a plus

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.