Senior Administrative Manager

At OKX, we believe that the future will be reshaped by Crypto, ultimately contributing to every individual's freedom. OKX began as a crypto exchange giving millions of people access to crypto trading and over time becoming among the largest platforms in the world. In recent years, we have developed one of the most connected Web3 wallets used by millions to access decentralized crypto applications (dApps). OKX is a trusted brand by hundreds of large institutions seeking access to crypto markets on a reliable platform that seamlessly connects with global banking and payments. In the last year, OKX has expanded into new markets including Australia, Brazil, Netherlands, Singapore and Turkey, with plans to launch in the US, Belgium and the UAE.

We are deeply committed to shaping a fairer, more transparent and accessible society through blockchain technology. This is why we publish proof of reserves monthly, and continue to ship new innovative security features.

About the Opportunity

We are seeking a highly skilled and proactive Senior Administrative Manager to join our team in Budapest, Hungary. You would be overseeing administrative operations for our Hungary office while remotely supporting our broader initiatives across Europe. You will bring a strong background in administration, exceptional organizational skills, and a proactive approach to problem-solving.

What You’ll Be Doing

1. Office Management & Operations:
   • Oversee space planning, lease negotiations, and office setup.
   • Ensure smooth day-to-day office operations, including facility management, vendor coordination, and maintaining a conducive work environment.
2. Employee Welfare & Engagement:
   • Manage employee welfare programs, team-building activities, and regional events to foster engagement and connection.
   • Organize and execute local and regional celebrations, ensuring cultural relevance and inclusivity.
3. Travel & Logistics Management:
   • Coordinate travel arrangements for Europe-based staff, including flight bookings, hotel booking, and transportation logistics.
   • Address travel-related queries and ensure compliance with company travel policies.
4. Asset & Procurement Management:
   • Maintain oversight of fixed assets and inventory across the region.
   • Manage procurement processes, negotiate with vendors, and implement cost-saving initiatives.
   • Laptop distribution and collection for staff on/ off boarding
5. Budget Control & Financial Analysis:
   • Monitor regional budgets, track expenditures, and ensure adherence to financial guidelines.
   • Conduct data analysis and provide financial insights to support decision-making.
6. Project & Office Renovation Management:
   • Lead or contribute to office renovation, expansion, and relocation projects.
   • Manage project timelines, budgets, and vendor coordination to ensure seamless execution.
7. Policy Development & Compliance:
   • Draft and implement administrative policies tailored to regional needs.
   • Ensure compliance with local regulations and company standards.
8. Remote Regional Support:
   • Provide remote admin support in EUR regions based on business needs.
   • Align regional administrative practices and streamline operational processes.

What We Look For In You

• 5-8 years of experience in administrative roles, with regional or multi-location oversight preferred.

• Strong understanding of office operations, asset management, procurement, budget control, and data analysis.

• Proven experience in travel logistics and event management.

• Familiarity with office renovation and expansion projects.

• Must be fluent in both English and Hungarian; knowledge of additional European languages is a plus.

Nice to Haves

• Experience in the tech industry, or a fast-paced, tech-driven environment

Perks & Benefits

• Competitive remuneration package

• Yearly Performance Bonus

• Excellent prospects for growth and promotion - we provide you with assistance, opportunities for skill development, mentoring, and training programmes to help you succeed.

• Employee engagement, recognition and appreciation program.

• Multinational working environment - Advance your career by interacting with individuals from various backgrounds, cultures, and nations.