Senior Administrative Assistant

Job Title

Senior Administrative Assistant

Job Description Summary

This role is responsible for performing administrative and operational support functions for the Asset Services Region Leader and the National Building Audit program.

Job Description

Job Description Summary

This role is responsible for performing the administration and operational support functions for the Managing Directors of Engineering. The Executive Operations Support role will support engineering operations within each given region while ensuring the highest level of professionalism in all matters.

Job Description

Essential Functions and Responsibilities

• Provide full administrative and operational support to the MDs of Engineering, including but not limited to the below:
  • Process bi-weekly expense reports
  • Schedule Meetings
  • Book Flights / Hotels
• Schedule and attend regional/sub-regional engineering update meetings and provide meeting minutes timely & attendance, as requested, including but not limited to the following:
  • Monthly Senior Directors Call
  • Discipline Training Calls
• Assist with PMA’s/engineering-only contracts
• Assist with National Engineering Only Accounts, as applicable
• Capital project collection for all regions/markets, annually
• Compile, prepare and update regular and ongoing engineering reporting documents as directed
• Write reports, put together presentations and spreadsheets, as needed
• Support the development of case studies on projects driven by Engineering
• Support management of PCA contract detail
• Collect documents/spreadsheets from Sub Regionals to ensure consistency/uniformity across markets, as requested, including but not limited to the below:
  • Organizational Charts
  • Contact Lists
  • Training Compliance Reports
  • Engineering Assessment Tracking
  • Compile those documents for the MD of Engineering’s review
• Safety Skills new user setup, user deactivation, and reporting
• Assigning Driver Safety Courses Annually after collecting MVR Data (Process TBD)
• Following up on engineers with past due trainings (Anti-Phishing, Global Compliance, Fundamentals of Customer Experience, Etc.)
• Maintain National and Regional SharePoint Sites and update/maintain AD Security Group access for markets
• Assist regionals with Workday updates, allocations and training
• Logging and processing any/all information as deemed appropriate by the MD of Engineering
• Updating the CRE New Properties Sub Regional Spreadsheets weekly and checking monthly for updates
• Create & maintain a monthly compliance chart and ensure that all the tasks required of this position are complete each month and send the chart to stakeholders
• Over-communicate with each leader on current duties, estimated time to completion, and the nature of the work being done so that priorities can be established and implemented

Requirements:

• Executive-level professional support experience required
• Exposure to project and process management
• Exceptional listener
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to manage multiple assignments, set priorities, and adapt to changing conditions
• Ability to give and take direction and to interface with decision-makers in a professional manner
• Proven ability to maintain confidential information
• Ability to solve problems independently with minimal direction from supervisor
• Ability to prioritize tasks
• Strong problem-solving skills
• Must have the drive and perseverance to handle pressure well
• Must be proficient in Microsoft Office Suite, including Microsoft Excel

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”