Senior Administrative Assistant

CompanyFederal Reserve Bank of Kansas City

The Federal Reserve Bank of Kansas City Payment Operations Group within Federal Reserve Financial Services is looking for an experienced Administrative Assistant to provide primary administrative support for a team of senior leaders as well as support the coordination of employee engagement and team collaboration activities.
This position is part of a team of Administrative Assistants providing support across the Payment Operations Group, which has responsibility for ensuring the Federal Reserve’s payment systems operate effectively.
Federal Reserve Financial Services (FRFS) delivers a suite of payments services to financial institutions via FedLine® Solutions, Fedwire®, National Settlement Service (NSS), FedCash®, FedACH®, and Check Services. We are currently leading a strategic effort to transform FRFS to a national, enterprise-focused organization. Over time, FRFS will offer an increasingly integrated set of Federal Reserve payment services, incorporating the FedNowSM Service upon its market entry in 2023. Through our evolved structure, we will meet the needs of the marketplace for new products and services more quickly, we will seek to provide a more robust and unified customer experience across our financial service offerings, and we will create new career growth opportunities for FRFS staff.
This position is hybrid and may require specific days to be on-site due to business needs.

Key Activities:

· Provide executive support to multiple senior executives, including travel arrangements, expense reports, and managing schedules on behalf of FRFS Customer Service/Payment Operations executives.

· Organize meetings with other senior executives (internal and external), including meeting materials, communications and potentially note taking.

· Coordinate and support employee engagement activities and programs for FRFS Operations staff located in Kansas City.

· Perform a variety of complex administrative and business support activities with the ability to anticipate and manage workflow.

· Be proactive with making senior executives aware of issues that need immediate attention.

· Handle sensitive information with utmost diligence and judgment.

· Collaborate with other groups and Reserve Banks to plan meetings and conferences.

· Support team members by assisting with office space planning, purchasing supplies and managing office equipment inventory.

Qualifications:

· Typically requires a high school education or GED

· Typically requires at least 1 year of relevant work experience

· Ability to organize, prioritize and manage multiple tasks/projects and meet deadlines including the management of multiple calendars and inboxes to ensure the completion of key deliverables

· Experience communicating verbally and in writing while collaborating effectively with multiple stakeholders at all organizational levels

· Ability to apply business savvy and sound judgment in dealing with complex and often sensitive situations

· Attention to detail and ability to work with precision

· Ability to anticipate and solve problems in practical, creative ways

· Strong action-orientation with a focus on proactivity

· Command of MS Office products (i.e. Word, Excel and PowerPoint) and collaboration tools (SharePoint, Teams) and the analytical skills to put them to full use

· Ability to respond to internal or external requests for information in a timely manner

Certain eligibility requirements apply.

Additional Information:

Location: Kansas City, Hybrid: minimum 50% on-site

​Pay Range: The pay range for this position is $46,000 to $70,000 annually for the job level(s) required for this position. Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.

Sponsorship: Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

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Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job CategoryAdministrative/Clerical

Work ShiftFirst (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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