Senior Administrative Assistant, Risk Management

ABOUT US

We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as of March 31, 2024.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. 

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced.

ABOUT YOUR ROLE

We’re seeking a Senior Administrative Assistant, reporting to the two Managing Director and Heads of Risk Management (“heads”), to be an active member of the team, supporting the two heads and initiatives by collaborating with internal colleagues and external contacts.

As a Senior Administrative Assistant, Risk Management, you'll:

General:

• Support Team heads and coordinate all activities according to priorities such as agenda and calendar management, travel planning, expenses, day to day operations coordination and communications with various stakeholders

• Book team travel

• Act as primary contact for external communications, this includes external organizations. coordination for speaking engagements, submissions, industry knowledge sharing

• Implement and maintain reminder system for Board calendar, procedures and policies amongst other key documents

• Proactively suggest ways to increase efficiencies and better use support tools (shared drives, collaboration tools, vacation calendars etc.)

• Plan and coordinate internal and external meetings including materials and meeting documentation (working group, peer meetings, committees, etc.). Compile and send meeting notes to senior executives

Document and Data Management:

• Ensure quality and consistency in documents for senior management committees and Board: assist in compiling, proofreading and formatting of Board documents

• Create and format memos and PowerPoints while maintaining library of core documents

• Liaise and coordinate with other administrative assistants across offices to coordinate availability and timing for Committees and meetings

• Ensure document management and retention for all deal approbation for documents

WHAT YOU’LL NEED

• Experience in a similar position, preferably in a financial or other professional environment

• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) and the interest and capacity to learn and adapt to new technologies and tools

• Excellent communications skills both written and spoken in English and French

• Effective communicator and confident to interact with colleagues of all levels and ability to represent Senior Leaders in a professional manner

• Aptitude for processing amounts of detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs

• Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement

• Excellent ability to prioritize and multitask a wide range of concurrent responsibilities and tasks to support management

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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