Senior Administrative Assistant - Pomona

Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now

Get to Know the Opportunity:  

Pomona Capital

Founded in 1994, Pomona Capital is an international private equity firm managing over $15 billion in commitments in secondaries funds, primary funds of funds, and co-investments. Pomona’s investors include more than 350 pension funds, endowments, foundations, financial institutions, family office and high net worth investors from over 25 countries. Pomona’s team of approximately 50 personnel is headquartered in New York City, with additional offices in London and Hong Kong. 

Pomona’s New York office is located several blocks north of Grand Central Station. All professionals currently work from the office from Tuesday through Thursday. See www.pomonacapital.com for more information. Please Note: This position has been designated as an essential worker and requires work to be performed full-time in your assigned office.

The Contributions You’ll Make:

Pomona is recruiting a Senior Administrative Assistant to support its New York-based investment team. The ideal candidate will have prior experience supporting a fast-paced team in the asset management industry, be detail-oriented, adept at multi-tasking in a fast-paced environment and be capable of anticipating and addressing general administrative matters that may arise from time to time. The Senior Administrative Assistant will work closely with other administrative professionals across the firm, including a team of three in the New York office.

• Scheduling meetings with internal colleagues and third-party managers, investors, advisors, and candidates
• Coordinating and scheduling team participation in annual general meetings for managers in Pomona-managed portfolios
• Coordinating with an outsourced service provider engaged to download data and deal-related materials on transactions under review by the investment team
• Coordinating the execution of deal-related documents such as non-disclosure agreements, bid letters and purchase and sale agreements
• Supporting Pomona’s other administrative team members as needed with scheduling firm-wide events, and preparing meeting materials
• Arranging for catering; registering guests; arranging IT resources, meals, and other reservations
• Organizing and planning comprehensive travel arrangements; hotel accommodations, air, ground transportation, meal reservations and detailed itineraries
• Completing monthly expense reports
• Assisting with drafting and editing letters, presentations, and related documents
• Assisting with photocopying, scanning, and binding when required
• Maintaining efficient filing systems to ensure reports, invoices, correspondence, and financial documentation is organized and readily available

Minimum Knowledge & Experience:  

• College degree or equivalent work experience required
• Minimum of 5-years of administrative support experience
• Strong proficiency in Microsoft Word, Excel, and PowerPoint, including an ability to edit, proof, and format documents for presentations requiring a high degree of accuracy and professionalism.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills.
• Excellent teamwork and interpersonal skills.
• Strong problem-solving skills.
• Ability to anticipate the needs of the team and proactively manage the workload required in the position.
• Ability to handle multiple priorities from various constituents with tight deadlines in a very fast-paced environment.

Voya is committed to pay that’s fair and equitable, which means - comparable pay for comparable roles and responsibilities.

Voya is required by New York City law to include the salary range for this role when it can be performed by a New York City resident.

The below base salary range reflects the expected hiring range for this position in the location listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Base Salary Range: $88,000 - $110,000

Primary Location: New York

Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$0 - $0 USD

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.