Senior Accounts Receivable Specialist

See Yourself at Telix

As a Senior AR Specialist, you will play a pivotal role in ensuring the accuracy and completeness of accounts receivable, collections, and rebates for various entities, in multiple currencies, in accordance with IFRS. This role will be responsible for maintaining customer master data, including customer pricing and credit limits/worthiness, invoicing, and for compliance with sales tax regulations. Additionally, the responsibilities include month-end close activities, audit support, and ensuring adherence to standard operating procedures along with Sarbanes-Oxley compliance. 

*This role requires being in the office a minimum of 3 days a week (Tuesday - Thursday) plus additional days for month end close.

Key Accountabilities:

• Accounts Receivable: 
  • Maintain customer master data, including setting up new customers, performing annual credit reviews, and deactivation. 
  • Run customer credit checks and set-up customer credit limits in the ERP in accordance with the company policy. 
  • Ensure compliance with the Sales Tax requirements, including storage and monitoring of tax-exempt certificates.   
  • Perform reconciliations of dispensing fees to ensure accuracy and compliance. 
  • Manage customer and item pricing in accordance with company decisions and customer contracts.  
  • Complete invoicing process in accordance with invoicing obligations and entity requirements.  
  • Monitor, manage, and report on DSO/AR Aging and collections in accordance with policies and company KPIs. 
  • Month-end close responsibilities include bad debt reserve calculations, pricing analysis, and balance sheet reconciliations. 
  • Participate in the integration of mergers and acquisitions as it relates to accounts receivable accountabilities.  
• Rebate Administration: 
  • Review and interpret rebate agreements and contracts to understand terms, conditions, and obligations related to various rebate programs. 
  • Generate, calculate, and interpret various rebate calculations using customer sales data, and create corresponding entries in SAP to record those liabilities.  
  • Maintain accurate records of rebate agreements, contracts, and related documentation, ensuring compliance with contractual obligations and deadlines. 
  • Monitor contract performance and track rebate accruals, payments, and liabilities in accordance with contract terms and accounting principles. 
  • Provide performance reports for Strategic Accounts, Finance, and Customer Service, communicate any items of concern, or possible disputes over contract language or discount calculations. 
  • Generate monthly reports using various sources of data to create the rebate liability per contract and ensure timely entries for inclusion in month end financial closing processes as well as periodic customer reviews.  
  • Provides financial/business analytical support by identifying anomalies and trends to ensure contract compliance and rebate payment accuracy. 
  • Propose and support solutions for contract set-up for non-standardized, individualized, or complex contract language which may vary from the standard templates. 
  • Support ad hoc reporting and analysis needed by the business pertaining to customer rebate contracts and discount agreements. 
  • Work with the Accounting department to ensure that customer rebate checks are issued accurately and on time and provide supporting documentation to the customer and internal stakeholders supporting the calculation. 
  • Collaborate with Sales and Customer Service to ensure customer master data is accurate to process various rebate programs and ensure the timely flow of information, including GPO eligibility and Parent account affiliations.   
  • GPO Admin Fees Management: responsible for calculation, reporting and payment initiation for rebates due to customers in accordance with the GPO agreements. 
  • Month-end close responsibilities include all related rebate accruals, ensuring proper payments processed and reconciliation of various rebate accounts.  
• Other: 
  • Assist in internal, external and SOX audits by providing documentation, explanations, and support related to revenue and revenue related processes, controls, and compliance. 
  • Implement corrective actions and improvements based on audit findings and recommendations. 
  • Embody a shared services mindset to work cross functionally and with a variety of teams. 
  • Participate in cross-functional initiatives and projects aimed at improving processes, systems, and controls. 
  • Ensure adherence to regulatory requirements, accounting standards, and internal controls related to accounts receivable and rebate programs. 
  • Maintain standard operating procedures (SOPs) while ensuring compliance with Sarbanes-Oxley (SOX) regulations. 
  • Partner with FP&A team to analyze monthly activity to explain reporting variances and enhance forecasting 
  • Provide back-up and support for other team members and ensure proper cross training.  
  • All other duties as assigned, which may change from time to time to meet business needs.

Education and Experience: 

• Bachelor’s degree in Finance or Accounting required 
• 5+ years of progressive accounts receivable experience with demonstrated experience on collections and DSO required. 
• Demonstrated experience working in a hyper growth company, where change is constant, and priorities shift frequently. 
• Experience with a company larger than $500M preferred.   
• Strong proficiency in SAP or other accounting software programs.  
• Excellent analytical, problem-solving, critical thinking and detail-oriented skills are required to be successful.  
• Experience with M&A integration and Sarbanes Oxley preferred. 
• Excellent communication and organizational skills. 

Key Capabilities: 

• Inclusive Mindset: Demonstrate an understanding and appreciation for diversity, and actively work to create an inclusive environment where everyone feels valued and respected. 
• Creativity and Innovation: Possess a willingness to think outside the box and come up with unique and creative solutions to challenges. 
• Commitment to Excellence: Take pride in your work and consistently strive for excellence in everything you do. 
• Results-Oriented: Driven to achieve goals and objectives, with a strong focus on delivering measurable results in a high paced organization.  
• Ethical Behavior: Act with integrity and demonstrate a commitment to ethical behavior in all interactions with colleagues and stakeholders. 
• Adaptability: Comfortable working in a dynamic environment, able to adjust to changing priorities, and willing to take on new challenges. 
• Communication Skills: Strong and effective communication skills, both verbal and written, to liaise with cross-functional teams, explain complex accounting concepts, and present financial information accurately to finance and non-finance stakeholders. 
• Collaboration: Work effectively as part of a team, actively sharing knowledge and expertise to achieve common goals. 
• Resilience: Demonstrate the ability to bounce back from setbacks and persevere in the face of challenges. 
• Continuous learning: Show a commitment to ongoing learning and professional development, continually seeking opportunities to expand your knowledge and skills. 

Competencies: 

• Accounts Receivable Management: Expertise in managing customer data, performing credit checks, setting credit limits, and ensuring accurate invoicing and reconciliation of accounts. 
• Rebate Program Management: Strong ability to interpret and manage rebate agreements, calculate rebates, track accruals, and ensure timely and accurate payments. 
• Compliance Knowledge: In-depth understanding of sales tax requirements, SOX regulations, internal controls, and accounting standards related to AR and rebate processes. 
• Financial Analysis: Proficiency in analyzing financial data, performing variance analysis, and generating reports to support month-end closing and forecasting. 
• Technical Proficiency: Advanced knowledge of ERP systems (e.g., SAP) and Microsoft Excel for data analysis, reporting, and rebate calculations. 
• Collaboration: Strong ability to work cross-functionally with teams such as Sales, Customer Service, Accounting, and FP&A to ensure seamless processes and accurate financial data. 
• Audit Support: Experience in providing documentation and support for internal and external audits, ensuring compliance with audit requirements. 
• Problem-Solving: Capable of identifying issues in accounts receivable, rebate contracts, and financial reporting, and proposing solutions for process improvements. 
• Attention to Detail: Meticulous attention to detail in managing complex data, processing payments, and ensuring accuracy in all financial records. 
• Time Management: Strong time management skills to prioritize tasks, meet deadlines, and handle multiple responsibilities, particularly during month-end close and audits. 
• Process Improvement: Ability to identify inefficiencies in AR and rebate processes and implement improvements to enhance accuracy and efficiency. 
• Adaptability: Ability to adapt to changes in accounting standards, regulations, and business processes, and implement necessary adjustments in revenue accounting practices. 
• Ethical Conduct: Commitment to ethical standards and integrity in handling financial data, ensuring compliance with company policies and legal requirements.