Senior Accounts Payable Specialist

About you

You’re a connector who puts people first and values the lasting ​partnerships you’ll build. You’re an active listener who cares about the stories people share and are energized by communication and collaboration. You love learning new things and are known for bringing innovative perspectives and questions to the table. You’re deadline and results-driven, passionate about creating new processes, systems, and best practices that help your internal partners do their best work.

About this role 

The Senior Accounts Payable Specialist role reports to the Accounts Payable Supervisor and will help oversee all aspects of the end to end AP function for several global Udemy entities.  Udemy is growing and this role will help build processes, systems, problem solve and also help manage and mentor the Accounts Payable Specialist.

What you'll be doing

• Oversee the day-to-day operations of accounts payable, review for the proper coding of invoices and ensure timely payment of associated transactions
• Enter invoices as needed for ad-hoc/time sensitive requests/cover for accounts payable specialist as needed
• Prepare and oversee payment runs for domestic and international entities
• Partner with the procurement team to resolve purchase order, receiving and/or invoice issues to ensure timely resolution of discrepancies
• Assist with month end close related tasks in collaboration with other members of the accounting team, including accounts payable reconciliations and reconciliations between our PO system and general ledger system (NetSuite)
• Maintain vendor data, verifying banking details and the preparation of 1099 tax filings
• Research and resolve internal and external inquiries concerning accounts payable issues and status, including communicating resolution to appropriate persons

What you’ll have

• 3-5 years of experience in full cycle accounts payable and procure to pay best practices
• Experience in NetSuite
• Strong experience and knowledge in U.S. GAAP and SOX internal controls
• Strong command of the English language in spoken and written communication to interact with employees and vendors

We understand that not everyone will match each of the above qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you!

About your Skills

• Problem Solving: You see beyond the present problem and work to identify the fundamental ‘why’. You are a strong systems thinker and work towards potential solutions with the supervisor and business partner.
• Influencing: You develop relationships effectively up, down, and across the organization and are able to strategically use these relationships to help move your work forward. You scope  a solution that will  “get to yes” and also are capable of pushing back on disagreement if they will not provide the outcome needed for the team or the business. 
• Decision Making: You use critical thinking to follow a defined decision making process and consider multiple perspectives. Upon making a decision, you are clear in your communication and ensure everyone is aligned in execution.
• Coachability: You are open to coaching/learning and accepting of new processes/procedures that align with best business practices for Udemy’s growth. 
• Communication: You are able to effectively communicate with your stakeholders so that they understand the nature of the subject and that all parties understand the action items and clear and concise resolution is achieved.

Life at Udemy

We aspire to be as vibrant and dynamic as the communities we serve, as inquisitive as those who use our platform, and as revolutionary as the future we strive to open for everyone. Here are some of the things we love about life at Udemy:

•  We’re invested in creating an inclusive environment that welcomes a diverse range of backgrounds and experiences. From creating employee resource groups, ensuring we’re a Fair Pay Workplace, and building a flexible work culture, our belonging, equity, diversity, and inclusion (BEDI) initiatives always put our people first. We want you to be able to bring your authentic self to work because when we all do, we’re better for it.
  
• Learning is what we do – inside and out. Our Learning & Development team is second to none, helping ensure your journey is one of continuous progression. You’ll also have unlimited access to Udemy courses, monthly UDays (meeting-free professional development days), and a generous annual professional development stipend.
  
• Our reason to exist is to revolutionize learning – that calls for taking risks and learning from failures. Whether it’s our hackathons (a company-wide effort to envision new possibilities for our product) or sharing our prototypes, we see experimentation as a crucial step on the path to success.
  
• We’re committed to creating world-class employee experiences and are proud of the recognition of this by Great Place to Work. 

Of course, the best thing about being part of Udemy is knowing your work makes a difference for people and organizations around the world. You’ve got the skills; why not use them to help others develop theirs?

At Udemy, we value diversity and inclusion and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition, or disability. We will consider for employment qualified applicants with arrest and conviction records.

Core Benefits:

• Medical, Dental, and Vision Coverage: Includes maternity, private hospital, dental, and vision benefits for employees and eligible dependents.
• Life Insurance: 12x monthly base salary, with a Free Cover Limit of MXN 7.5 million.

Financial Benefits:

• Grocery Vouchers: Monthly vouchers valued at $2,200 MXN.
• Teleworking Allowance: $800 MXN monthly.
• Savings Fund: Both you and Udemy contribute 13% of your monthly salary, capped to 1.3 times the UMA value.
• Christmas Bonus: Equivalent to 30 days of your current salary.
• Vacation Bonus: 25% premium on your vacation days.

Time Off Benefits:

• Holidays: Udemy observes 12 public holidays in Mexico.
• Annual Leave: 12 days of annual leave per year.
• Sick Leave: 10 days of paid sick leave per year.
• Family Bonding: 12 weeks of maternity leave or partner leave for bonding after the birth or adoption of a child.
• Bereavement Leave: Up to 20 working days for the loss of a loved one.

Wellbeing Benefits:

• Maven (Reproductive Health): Unlimited virtual appointments and $25,000 lifetime benefit for fertility, adoption, and surrogacy.
• Modern Health (Therapy and Coaching): 10 sessions with therapists and 10 sessions with coaches per year.
• Origin (Financial Planning): Free access to Certified Financial Planners for you and your spouse.
• Workplace Options (EAP): 24/7 support for family, stress, caregiving, financial, and legal issues.

Additional Perks:

• Udemy Courses: Free and unlimited access to Udemy’s Marketplace and Udemy Business.

Home Office Reimbursement: $500 one-time reimbursement and $35 monthly for work-from-home needs.