Sales Administrative Coordinator

This position is remote (virtual) and offices from home but must be located within the Charlotte, NC region

The Sales Administrative Coordinator responsible for maintaining account setups, and supporting sales operations across various regions. This role involves updating price lists, maintaining sales assignments, processing invoices, and providing comprehensive sales reporting. The coordinator will also manage travel arrangements, organize meetings, and assist with miscellaneous administrative tasks.

Essential Duties:

• Manage new account setups and maintenance through dealerships.

• Obtain approvals and notify Master Data of Triple Crown Authorization.

• Update price lists for area plants, customers, and salespeople.

• Maintain sales assignments for various regions and programs.

• Enter new customer forms and pricing adjustments into E1.

• Calculate credits for dealer rebates and special programs.

• Pull OBI reports, track sales incentives, and process quarterly payments.

• Send new product setup information to the system and price list.

• Process Ariba invoices as needed.

• Prepare monthly regional and area sales and expense reports.

• Manage sales reports for joint ventures, including data analysis for mergers and acquisitions.

• Evaluate joint ventures from a data standpoint.

• Assist in product setup and VIP points assignment for JV Branded Products.

• Merge data from various departments to evaluate company performance.

• Prepare and review monthly sales incentive reports.

• Track growth reports and manage new dealer tracking programs.

• Update monthly reports and sales rosters.

• Communicate with customers via monthly emails.

• Assist with annual calibration processes.

• Manage travel arrangements and calendar scheduling for the Region Director.

• Organize regional and area meetings, including sales, regional, and dealer meetings.

• Provide support for Concur issues and sales-related questions.

• Track supply incentive programs and assist with annual updates.

• Assist in onboarding new sales and LPS personnel.

• Maintain Docu-Sign agreements and prepare bin financing agreements.

• Mentor administrative staff.

Knowledge, Skills, and Abilities:

• Strong communication, training, and process standardization skills.

• Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation.

• Composure under pressure and good decision-making skills.

• Detail-oriented and driven to deliver work with the highest degree of accuracy.

• Proactively identifies problems and resolves them before they escalate.

• Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice.

• Strong planning, organizational, time, and project management skills to prioritize and coordinate workflow across multiple projects.

• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.).

• Ability to maintain confidentiality.

Education and Experience:

• Bachelor’s degree preferred. Candidates without a degree with related work experience will be considered.

• Experience in a senior administrative role or supporting administrative needs of regional sales leaders and their teams is desired.

This is an hourly position with the hourly range being $30.65 - $45.98/hr.