Regional Payroll Manager - Americas

What Makes You a Great Fit

We are looking for a fully remote Payroll Manager based in the US time zone. You will support the Americas payroll and its complexities and also serve as a people manager. You will ensure accurate payroll processing, compliance with state and federal regulations, and exceptional service to our employees. You enjoy working through ambiguous challenges and leading a team to deliver payroll execution, making a positive impact at work.

You will report to the Director of Payroll - Americas.

How You’ll Make an Impact:

• Complete weekly/monthly payroll function for EOR, including employee queries, audits, reporting, and new entity projects.
• Ensure a smooth payroll delivery across the Americas region.
• Lead the team of payroll specialists, ensuring goals are attained and metrics are met.
• Ensure compliance with local, state, and federal payroll regulations.
• Maintain country-specific knowledge repositories of the Americas region.
• Manage the monthly/quarterly/yearly reconciliation.
• Coordinate payrolls with vendors and the internal Finance Team.
• Ensure accurate processing of payroll updates including new hires, terminations, bonuses, and changes to pay rates.
• Prepare inputs for MSPs/ICPs payroll, review outputs, audit results, reasonability checks, and follow payroll calendar with no missed deadlines.
• Implement SOX controls.
• Prepare and maintain accurate records and reports of payroll transactions, entering data into databases and spreadsheets.
• Ensure compliance with current tax requirements by working with MSPs/ICPs and other internal functions like Finance, People, Benefits, and Legal.
• Work with the HRX team to resolve employee inquiries on all payroll, expense reporting, and vendor billing inquiries promptly.
• Identify process improvements with regional payroll processes and work toward streamlined, global solutions.
• Responsible for coordinating, enhancing, and furthering our process documentation; ensure uniformity across regions. Following delivery, continue to monitor processes and keep documentation up to date.
• Work cross-functionally with Operations, Finance, and other teams to provide successful solutions.
• Handle PI information according to GDPR laws and internal policies.
• Provide support to the account management team on all payroll, expense reporting, and billing matters.
• Establish and maintain competency in the area of international employment, payroll, and PEO (Professional Employment Organization).

Let’s Connect If You:

• Minimum 8-10 years payroll experience.
• Minimum 3-5 years experience managing direct reports.
• Knowledge of payroll legislation and year-end formalities in the Americas region.
• Experience processing complex payrolls with multiple sources and vendors.
• Excel skills and other software.
• Business English fluency required.
• Experience working in NetSuite or similar ERP.
• Experience working in Expensify or similar expense management platform.

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