Recruitment Coordinator

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

We are looking for a Recruitment Coordinator to join our fast-paced, highly dynamic Human Resources team that is constantly innovating and striving to positively impact the people of Ares.

This position sits within the HR Operations team and will partner closely with the recruiting and hiring teams to deliver an exceptional hiring experience for candidates across open roles at Ares. As a Recruiting Coordinator, you will own candidate interview logistics in a fast-paced, dynamic work environment and will ensure a smooth and efficient candidate experience from initial contact to onboarding.  

The successful candidate will possess a high level of professionalism, will be confident, energetic, and passionate. They will possess excellent communication skills, both written and verbal, and should have the ability to manage a high volume of interview scheduling and reporting on a real time basis. The ideal candidate should have experience working in an applicant tracking system and an understanding of the recruitment workflow.

PRIMARY FUNCTIONS AND ESSENTIAL RESPOSIBILITIES

Candidate Coordination:

• Schedule and coordinate all logistics of an onsite, phone, and virtual interview across multiple time zones and locations including complex scheduling and meeting room booking.  
• Develop strong partnerships with Ares’ recruiting and hiring teams, candidates and third-party vendors while maintaining clear and timely communication.
• Coordinate candidate travel and manage the candidate expense reimbursement process.
• Meet, greet and guide candidates during onsite interviews, ensuring a positive candidate experience.
• Collect feedback from interviewers and consolidate it for evaluation and decision making.
• Proactively identify opportunities to enhance our candidate experience and scheduling efficiency.
• Identify and implement improvements to the Coordination process, focusing on efficiency, candidate experience and compliance.
• Assist with the onboarding process of new team members. Provide guidance and support to, including but not limited to process and system overview, review of team material and guides.

Onboarding:

• Draft employment agreements and submit them to the legal team for review.
• Conduct background checks for new hires via Workday and oversee their progress.
• Work closely with IT and Corporate Services to ensure they are informed about new hires.

Recruitment Reporting:

• Daily tracking, monitoring, and upkeep of candidate progress through the interview stage via Workday and excel based reporting.
• Prepare functional reports for Hiring Manager calls.
• Generation of weekly, monthly, quarterly, and ad-hoc reports as required; assistance with analyzing such reports for trends/insights.
• Ability to manage large volume of data from various sources and structure them into meaningful reports.

Other:

• Process new recruitment agency agreements for review and approval.
• Process agency invoices and track agency fees.

QUALIFICATIONS

Education:

• Bachelor’s Degree required (Any specialization)

Experience Required:  

• Minimum 2 years of work experience as an administrator or coordinator, preferably within Recruitment
• Prior experience with Workday preferred

General Requirements:

• Strong attention to detail, highly organized and process-driven
• Excellent client service orientation/stakeholder management
• Demonstrated ability to be flexible and assist with whatever is needed
• Ability to maintain confidential information in compliance with HR & Firm policies
• Excellent communication skills and a strong team orientation
• A demonstrated ability to research and leverage available resources to accomplish the task at hand
• A self-starter with excellent multi-tasking capabilities

Reporting Relationships

Recruiting Lead, EMEA

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.