Recruiting Operations Coordinator

Company Description

You may know us as FIJI Water, POM Wonderful, JUSTIN Wine, Teleflora and Halos Citrus, but we’re all Wonderful – and we have a great opportunity for a Recruiting Operations Coordinator to join our dynamic and strategic Talent Acquisition team. We’re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.

We are seeking a detail-oriented and analytical Recruiting Coordinator to join our talent acquisition team. In this role, you will play a critical part in optimizing recruitment processes, managing Applicant Tracking System (ATS) operations, and providing actionable insights through detailed reporting and analytics. Your expertise will enhance recruitment operations and provide data-driven insights to support our goals.

We work in a hybrid model – in the office on Monday, Tuesday, and Wednesday with an option to work remotely on Thursday and Friday.

Job Description

Recruitment Operations Support:

• Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS)
• Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience.
• Prepare offer letters, confidentiality agreements, background, and reference checks.
• Prepare recruiting closeout documentation for new hire transition to Human Resources 
• Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting our global recruitment teams.

ATS Management:

• Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows.
• Train team members on ATS functionalities and troubleshoot system issues across the enterprise.
• Ensure accurate and up-to-date data entry and integrity within the ATS.
• Help identify areas for improving workflows by gathering feedback and tracking issues.
• Support the implementation of new tools or updates to existing systems.

Reporting and Analytics:

• Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health.
• Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement.
• Provide data-driven recommendations to improve hiring strategies and align them with business goals.

Administrative Tasks:

• Maintain calendars for recruitment-related activities, including career fairs or team meetings.
• Provide administrative support for recruitment initiatives or special projects.
• Assist with tasks such as posting job openings or updating job descriptions as needed.

Qualifications

• 2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting.
• Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks.
• Proficiency with ATS platforms, preferably SmartRecruiters.
• Advanced Excel, Word and PowerPoint experience and ability to visualize data is required.
• Strong analytical and problem-solving skills with attention to detail.
• Meticulous attention to detail and outstanding organizational skills. 
• Excellent communication and interpersonal skills with ability to work independently.
• Creativity, curiosity and drive to exceed candidate and client expectations.
• Flexibility, courage, and confidence are key.
• Ability to work with grace when juggling several tasks and have an adaptable communication style.
• Bachelor's degree and/or equivalent work experience preferred.

Pay range: $31.00 – $33.00 per hour. Final compensation will be dependent upon skills & experience.

Additional Information

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. 
• Building a Healthy Society: We focus on improving the social determinants of a healthy society-quality education and medical care, economic mobility, and a healthy environment-to help build thriving communities. Wonderful CSR
• Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company’s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company’s market share: Wonderful Pistachios® is America’s No. 1 tree nut and America’s fastest-growing snack; Wonderful® Halos® is the No. 1 mandarin orange in America; POM Wonderful® is the No. 1 100% pomegranate brand in America; FIJI® Water is America’s No. 1 premium imported bottled water brand; JUSTIN® Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora® is the world’s leading floral delivery service. 

The Wonderful Company’s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.

To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram. 

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

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