Records Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Atlanta office.

General Description:

We are seeking a Records Specialist to join our team. This is an exciting opportunity to work in a dynamic, fast-paced environment and contribute to the continued growth and success of our Firm. The Records Specialist will be responsible for maintaining and organizing the Firm’s in-house file storage system, as well as tracking and managing all off-site file storage to ensure records are properly handled, accessible, and secure.

Key Responsibilities and Essential Job Functions:

• Filing, computerized indexing, and ongoing maintenance of active files within a centralized location.
• Preparation of files for off-site storage.
• Liaison with off-site storage company.
• Maintain current index of off-site files.
• Review all off-site storage invoices.
• Special projects and duties as assigned.

Required Skills:

• Interpersonal and organizational skills.
• Knowledge of general office IG policies, procedures, and practices.
• Knowledge of English grammar, punctuation, spelling, and arithmetic.
• Knowledge of court system, legal terminology, and organizational skills, as well as the ability to perform a variety of complex administrative duties.
• Ability to proof own work and the work of others.
• Ability to instruct new employees.
• Ability to use various computer systems, software, and office equipment.
• Ability to exercise excellent communication skills, both orally and in writing.
• Ability to perform accurate computations and verification of data.
• Ability to work with confidential and/or sensitive data.

Required Qualifications & Education:

• Bachelor’s Degree and/or equivalent work experience.
• 2-3 years of experience.
• Light typing ability (40+ WPM).
• Time management ability.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift heavy boxes at a minimum of thirty pounds.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.