Office Administrator

Office Administrator Job Description
Empirical Systems Aerospace, Inc. is seeking an Office Administrator to join our team. ESAero is a growing aerospace company in the San Luis Obispo area and provides various services which include but are not limited to rapid system development, on-demand niche engineering, hands-on development/testing, and small UAS aerospace system manufacturing. 
**This position is fully on-site at Empirical System's Aerospace in San Luis Obispo, CA**
Essential Duties and Responsibilities of the Office Administrator: 

• Purchase goods, materials, components or services in line with specified costs, quality and delivery targets

• Support ES Aero’s internal customers by proactively communicating any supply problems which may impact business operations
• Act as an interface between suppliers and internal departments on purchasing processes and new projects and activities
• Work with Engineering and Suppliers to reduce costs and improve quality of purchased materials
• Responsible for ensuring that Purchase Order due dates are valid
• Responsible for maintaining accurate cost and lead time data on purchased items
• Work with Planning and Engineering to implement engineering changes
• Support ERP development and implementation
• Solve procurement problems when they occur
• Work with Suppliers and Engineering to resolve quality issues
• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.
• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies, ensuring availability for staff.
• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.
• Assist in managing contract documentation, ensuring compliance with company policies, and supporting departments with their contract needs.

Required Qualifications and Skills: 

• A High School diploma or equivalent is required. A BS or AA degree is preferred. Any APICS or NAPM training and/or certification is desirable.
• This position requires a minimum of 1-3 years of experience in purchasing. Hands-on experience with procurement using a formal MRP system is a must. Additional experience working with new product introductions or engineering projects is a plus. Familiarity with electronics manufacturing is preferred. Understanding of inventory control methods and production control techniques is also preferred.
• Ability to read and understand MRP reports
• Ability to use a formal MRP system to review time-phased requirements
• Familiarity with commercial electronics building practices and components is desired
• Take responsibility for establishing and maintaining positive relationships with qualified Suppliers
• Ability to read blueprints
• Ability to negotiate terms and pricing for materials and services
• Ability to review cost/quantity choices and make cost effective decisions
• Ability to work with windows based personal computers
• Must be able to work with a minimum of supervision
• Must have good oral and written communication skills. Must be able to communicate effectively with co-workers and Supplier.
• Ability to analyze and solve problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Must be able to work with engineering to define optimal procurement solutions, and effectively implement changes.

Benefits and Perks:

• Standard Benefits: 
  
  • Dental, Vision, & Health Insurance: Several competitive plans offered with large employer contribution 
  • Retirement: 401k with company match 
  • PTO & Holidays 
  • Flexible schedule 
  • Year-end performance bonuses 
• Additional Perks: 
  
  • Casual dress code, free snacks, dog friendly office 
  • Amazing location to live, work, and play 

ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must be able to pass background check.
Must present proof of authorization to work in the United States.
Hiring Range: 50-63k