Proposal Specialist

Company Overview

​At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department OverviewThe pre-sales group overseas presales activities including bid management, system integration estimation, bid and quote, and bid and proposal management.
Job Description

You will be responsible for the presentation, development and production of high-quality, and highly technical responses to RFIs and RFPs that comply with Motorola Solutions branding principles. Participating in all aspects of production for final responses submission, you need to have a good understanding of bid management principles.

Bid Production

Your role in bid production is to provide desktop publisher knowhow as you are responsible for the design, format, and final production of proposal templates, documents and related materials. This may include both traditional print and electronic versions. Preparation and submittal of correspondence to clients is required.

You can make your mark with your excellent organisation skills via the creation of a structure for easy access to reusable knowledge databases and libraries that you will use and maintain. Creative and computer literate with many years hands on experience with Google Apps and the Microsoft suite, you will be responsible for knowledge management within the presales organization, a word-smith writing structure engaging tender content and using your information design skills to increase the business strategy value of our organisation’s intellectual property.

You will be responsible for:

• Manage pre-sales responses to client prequalification's, statements of interest, requests for tender/ information/ proposal/ information.

• Interpret RFP requirements to ensure compliance with submission requirements

• Develop business relationships to facilitate identification and sharing of relevant information and best practices whilst coordinating multiple bid responses simultaneously.

• Monitor and maintain tight timelines.

• Maintain version control of multiple documents.

• Timely completion of projects and bids within narrow time windows.

• Identify and implement innovative ways to improve the internal proposal process.

• Tailor proposal responses to reflect the planned strategy, incorporating feedback from subject matter experts.

• Maintain national database of generic company information, ensuring content is current and correct.

• Source graphics and create cover designs to develop and maintain corporate proposal templates and synthesize proposal materials into final client ready package

• Draft proposal portions such as introduction, overview, project approach and cover letter.

• Implement strategic marketing initiatives to meet Vision Statement and Corporate Marketing Plan objectives.

• Create qualifications packages, project descriptions, award submittals and project descriptions.

• Support proposal development with capture managers from capture to award.

• Manage past performance citations, resumes and proposal reuse materials’ libraries.

• Interface with internal and external stakeholders to gather proposal document data.

• Lead production effort such as desktop publishing formatting, light editing, printing, copying, tab covers, producing binders and electronic media.

• Develop shared directories for Request for Proposal information.

• Maintain proposal milestones schedule like issue and review dates, kickoff meetings and due dates.

• Develop proposals, SOQs and presentations to deliver materials meeting RFP requirements, quality standards and overall strategy.

Basic Requirements

Education and Qualifications

Essential:

• Advanced skills in G-Suite collaboration tools and Microsoft Office Suite

• Experience in design based software 

It will also be beneficial (not mandatory) if you have:

• Marketing, Business or Communications degree

​Experience and Skills

• Ability to build lasting and insightful relationships with stakeholders

• Problem solving, critical and analytical thinking

• Exceptional time management, where you can work in a fast passed environment 

• Clear articulation and concise communication

• Minimum of three years experience responding to RFP/RFI’s and unsolicited proposal and technical writing experience.

• Hands on experience maintaining a database of common RFP/RFI responses

• Experience with desktop publishing and documentation formatting tools including Microsoft Office suite.

• Attention to detail

Travel RequirementsNone
Relocation ProvidedNone
Position TypeExperienced

Referral Payment PlanYes

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email [email protected].