Proposal Manager

Company Overview

At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every part of our safety and security ecosystem. That's mission-critical communications devices and networks, AI-powered video security & access control and the ability to unite voice, video and data in a single command center view. We're solving for safer by connecting public safety agencies and enterprises, enabling the collaboration that's critical to connect those in need with those who can help. The work we do here matters.

Department OverviewMotorola Solutions is a Fortune 500 company that is consistently recognized as one of the “World's Most Admired Companies.” We help government, public safety and commercial customers improve their operations with solutions and services that increase the effectiveness, efficiency, and safety of their workforce. Delivering more than 2,500 customer-focused proposals annually, the North America Proposal Center (NAPC) provides proposal management, writing, and multimedia services to Motorola Solutions’ North America Sales teams.
Job Description

The Proposal Manager:

• Manages the bid/proposal process from receipt of a customer request through submission and negotiation until award
• Establishes and motivates virtual cross-functional teams focused on ensuring the highest quality timely bid response
• Organizes bid scrubs, pricing, risk reviews, and status meetings
• Has ownership of the response plan, timescales, and responsibility matrix for all products and/or services
• Manages the governance process including coordinating approvals for bids
• May assist in the development of strategies and approaches to take advantage of business opportunities

Scope Responsibilities/Expectations:

• Leads and/or plays an active role in executing quality proposal delivery for proposals in partnership with Business Development, Capture professionals, and SMEs; “Quality Proposal” equates to proposals that meet or exceed guidelines for providing a clear, responsive, persuasive, and compelling proposal to the end customer

• Co-leads proposal kick-off calls and status calls as well as peer and management reviews

• Reviews proposal specifications to identify unique requirements, prepares for meetings, maintains notes, and ensures roles/responsibilities are communicated

• Develops and disseminates proposal schedules and compliance matrices

• Tracks proposal compliance, evaluates compliance concerns, and escalates non-compliance issues

• Participates in Executive Summary development and/or media storyboarding

• Ensures proposal quality by reviewing proposal from front to back to minimize errors and risks

• Manages proposal documents, file sharing, and version control

• Desktop publishes proposals and manages production, adhering to formatting and layout guidelines

• Liaises and produces all printed documentation through outside vendor (Mimeo)

• Obtains sign-offs and authorized signatories when necessary

• Evaluates and refines process documentation to ensure training and reference materials are well-structured, accurate, and intelligible

• Ensures on-time delivery/submission

• Archives proposals and project files according to established processes and procedures

Specific Knowledge/Skills:

• Writing skills highly recommended; Professional proposal accreditation preferred

• Tools/Technologies: Microsoft Office Suite, Google Suite, Adobe Acrobat, Salesforce, and Production tools (printers, e-submissions, etc.)

• Knowledge: Business and customers; Proposal management and project management practices; Extensive knowledge of short-cut keys; Strong knowledge of proofreading symbols and proposal management best practices as well as internal support levels for different types of proposals (value, market, solution)

• Skills: Good writing, editing, and proofreading skills; Excellent interpersonal skills; Extensive experience coordinating groups both in-person and remotely; Skilled at independently managing projects; Active listening, critical thinking, analytical, problem solving, and time management skills; Skilled at building rapport with team members in high-stress environments and motivating others to complete tasks; Skilled in handling internal communications related to proposals and assimilating information from a variety of sources; Excellent Microsoft Word & PowerPoint skills

• Abilities: Must be able to schedule and direct activities of proposal contributors; Able to question customer requirements; Proven ability to develop proposal outlines, chair kick-off meetings, and communicate proposal risks; Ability to collaborate and influence others; Able to manage concurrent multiple projects with tight deadlines; Must be able to collate, organize, and assemble proposal material that weigh up to 50 lbs, when needed.

#LI-MM1

#LI-REMOTE

Basic Requirements

• Bachelor's degree and 2+ years of proposal management experience

• OR Associate's degree and 4+ years of proposal management experience

• OR 6+ years proposal management experience

Travel RequirementsNone
Relocation ProvidedNone
Position TypeExperienced
Referral Payment PlanNo

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email [email protected].