Projects Document Controller

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As a Projects Document Controller at Sword Group, you will play a critical role in the effective management of project documentation across various stages of the project lifecycle. This position is essential for ensuring that all documentation is systematically processed, tracked, and maintained, thus contributing to the overall success of our projects.

Your responsibilities will include managing the flow of documents between project teams and stakeholders, ensuring compliance with internal standards and industry regulations. You will ensure that documents are accessible, accurate, and securely stored, ultimately supporting the smooth execution of our projects within the Energy, Public, and Finance sectors.

Please note - This is a full-time position based entirely on-site.

As the Projects Document Controller, you will:

• Manage well and subsurface records throughout their lifecycle, from creation to final reporting or destruction, ensuring proper registration, tracking, and distribution of documents and data from internal and external sources.
• Assist in capturing records in the company’s Document Management System and the UK regulator’s National Data Repository (NDR).
• Provide document management support to Drilling, Completion, and Well Services and Geology & Geophysics departments, addressing operational queries and requests.
• Ensure compliance with company procedures, regulatory requirements, and NSTA standards for well and subsurface information.
• Oversee document numbering, revision control, and metadata allocation within the DMS.
• Develop and maintain Well Information Checklists and Master Document Registers (MDRs) to support well operations and project teams.
• Expedite documentation to ensure timely finalization and accurate processing into the DMS and NDR.
• Generate and distribute regular reports to support DCWS and G&G in meeting documentation deadlines.
• Handle document management requests, including numbering, metadata allocation, and retrieval.
• Perform quality checks on document and data deliverables to ensure compliance with internal standards.
• Support reporting to the NDR, ensuring regulatory deadlines are met.

Required skills and experience:

• Proven experience in document control within a project environment, with knowledge in Drilling, Completions and Well Interventions information and Subsurface (G&G) data.
• Understanding of electronic document management systems and related software.
• Excellent organisational skills with a keen eye for detail.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a team-oriented environment.
• Has a systematic and disciplined approach to work and is able to plan, schedule and monitor own work within a limited and / or defined timeline.
• Experience with compliance standards and best practices in document management.

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.