Project Support Specialist

Role Description

The Project Support Specialist is involved in all phases of capital project controls. The position involves seeking estimates and quotes, inputting new vendors in SAP, creating, and tracking purchase requisitions, expediting and tracking equipment orders, tracking project costs, reconciling invoicing, and closing out projects. The job will also involve project cost forecasting and capital planning.

The Project Support Specialist interacts with capital project managers daily. They will seek inputs from reliability and maintenance engineers, maintenance craftsmen, Supply chain team and site leadership to maintaining the capital program.

PRIMARY DUTIES:

• Procurement
  • Create purchase requisitions and orders in Ariba
  • Set up and track bid exceptions
  • Obtain estimates/quotes from vendors
  • Process change orders
  • Confirm PO's have been received with Vendors
• Invoicing
  • Tracking, reconciling, troubleshooting, and expediting invoices
  • Invoice issues resolution with vendors
  • Verification and approval
• Finance functions
  • Capital Database (CDB) updates
  • Funding transfer requests
  • Asset depreciation/forecasting / tracking
  • Notice of Equipment Movement (NOEM) form submission
  • Project closure activities
• Cost reports
  • Utilize SAP to create new and update existing project cost summary reports (CJI3)

EDUCATION AND EXPERIENCE REQUIREMENTS

• BA/BS with 2-4 years of experience or high school diploma or equivalent with a minimum of 8 years relevant experience.
• Must have strong technical/analytical skills and possess a high degree of personal motivation.
• Excellent interpersonal skills and ability to interact across divisional boundaries. 
• Strong technical experience specific to role

TECHNICAL SKILLS REQUIREMENTS

• Must have strong technical/analytical skills and possess a high degree of personal motivation.
• Experience using SAP, Ariba, Microsoft Office Suite
• Demonstrated ability to interact with all levels of the Zoetis organization.

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.