Project Management Office Specialist

A Joint Venture between Thales (67%) and Leonardo (33%), Thales Alenia Space is a global space manufacturer delivering, for more than 40 years, high-tech solutions for telecommunications, navigation, Earth Observation, environmental management, exploration, science and orbital infrastructures. Thanks to our diversity of skills, talents and cultures, our customers (governments, institutions, space agencies, telecommunications operators), therefore have Space to Connect, Secure & Defend, Observe & Protect, Explore, Travel & Navigate.

We are looking for a Project Management Office Specialist
 

The PMO Manager is responsible for :
- Bids and Project Structure, Plans and Governance
o Support the structuring of the project from the Bid phase and ensuring a smooth transition between the Bid and the Project by establishing the baseline.
o Structure the management of Bid and Project data.
o Contribute to the adjustment of B&P processes, instructions and guidelines to the context of the Bid or Project.
- Resource and Planning Management
o Provide expertise and know-how in planning techniques and tools
o Ensure the definition and maintenance of the PERT and Integrated Master Schedule, their consistency and completeness and contribute to them, starting from the bid phase.
- Control & Reporting
o Ensure the consolidation of the Bid and Project deliverables according to the client's expectations.
o Alert on deviations and drifts, analyse root causes and propose solutions to reduce them.
o Prepare internal and external reporting.
- Risks & Opportunities
o Be a key player in the identification of risks and opportunities from the bid phase.
o Initialise and maintain the risk and opportunity register (including mitigation plans) from the bid phase.
- Bid & Project Reviews
o Assist the capture leader / bid manager in the preparation of Gates and bid reviews.
o Manage, with the project manager, the preparation of gate reviews and project reviews.
o Ensure the timeliness of Bid and Project reviews.
- Finance (Costs, revenue, cash)
o Assist in the preparation of the quotation file during the bid phase.
o In coordination with the controller, ensure the allocation of the project budget.
o Evaluate the actual costs, challenge the Estimate To Complete and the schedule.
o Consolidate the financial situation and ensure invoicing.
- Data Management
o Assist in the preparation and control of the bid documentation
o Initialise and maintain the non-technical requirements compliance matrix
o Initialise and update the data management and action management tools.
o Organise and manage the Bids and Project files.
- Capitalisation
o Prepare and record a quantitative capitalisation of Bids and Project management activities
o Collect and analyse lessons learned throughout the project life cycle.
o Prepare the closing review (data archiving, closing of the project baseline, ...)
o Share within the Bids and Project community concerned.
Depending on the organisation, other activities may be included in the scope of the PMO:
- Quote / cost office cell
- Configuration management
- Non-technical requirements management
- Contract management (Change notice for the client, estimates in case of change request, dispute with the client)
- Subcontract management
- Supervision of export control activities (TAA, Licences,...)
- Training

LOCATION: Rome

At Thales Alenia Space we provide CAREERS and not only jobs. With Thales Alenia Space employing around 8,900 employees in 10 countries with 17 sites in Europe and a plant in the US, our mobility policy enables employees each year to develop their careers at home and abroad. Thales Alenia Space sees space as a new horizon, helping to build a better, more sustainable life on Earth #SpaceForLife. Great journeys start here, apply now!