Project Management Coordinator

It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter.  Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Power Systems has the immediate need for an experienced Project Management Coordinator at our Hillsboro, OR location.

SUMMARY

Working with the Mission Critical Global Accounts team, the coordinator assists the Project Managers to track and dispense information among all stakeholders internally and externally. Provide overall administrative support to the project team for the day-to-day activities including but not limited to; initial job set up information and budget input, administration of purchase orders and compliance documents, review of vendor invoices and service reports, change order tracking, job cost review and customer invoice preparation.

ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Own the project accounting process within specified timelines.
• Create and update project schedules.
• Track and manage incoming documents from vendors, clients, field service.
• Keep detailed project notes from meetings.
• Liaise with clients and vendors to identify changing job conditions.
• Oversee project procurement management.
• Communicate daily with Project Manager(s) for specific needs to eradicate obstacles.
• Ensure QA/QC procedures are adhered to.
• Prepare billing packages in accordance with customer P.O. instructions.
• Keep all stakeholders up to date with appropriate project information.
• Organize meetings, conference calls, on-line video calls.
• Research vendors and outside resources.
• Research local code requirements, schedule inspections.
• Provide cost saving ideas.
• Operate company or personal vehicle as needed.

OTHER JOB FUNCTIONS

• Works collaboratively in a team environment with a spirit of cooperation.  
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers, including the ability to communicate effectively and remain calm and courteous under pressure. 
• Respectfully takes direction from supervisor/manager.  

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, safely and in alignment with Peterson’s core values. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's Degree from a fully accredited college in Business or other closely related field; and a minimum of two years of directly related experience; or an equivalent combination of education and work experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid motor vehicle operator’s license, with an acceptable driving record and have access to reliable transportation. 

Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.