Project Coordinator

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

Additional information on the firm can be found at www.heidrick.com.

Job Description:

Who We Are 

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

Additional information on the firm can be found at www.heidrick.com. 

What We Do

Heidrick Consulting (HC) serves as the firm’s leadership advisory arm. We are a team that is passionate about enabling a world better led. The Project Coordinator role is responsible for project coordination and performing various administrative functions for multiple client accounts/projects.  As the Project coordinator, you will partner with Project Managers to assist in execution of various deliverables and management of engagements, thrive in a team environment to meet production goals, schedule meetings, maintain processes and manage daily workflow. The role is responsible for all deliverables within client engagements, it is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship building skills.

Role Responsibilities

Client Impact & Engagement: 

• Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project Manager
• Building and managing a project plan tracking work in progress with the account team
• Providing administrative and technical support to client teams
• Managing day-to-day operational aspects of assigned engagements, including project and financial reporting
• Escalating issues appropriately
• Providing engagement coordination for multiple client accounts/engagements
• Managing engagement administrative and survey/assessment support tasks
• Formatting, creating and assembling engagement documents/media

People: 

• Supporting Project Manager in set up of PMO
• Supporting on delivery of larger engagements
• Working with team to ensure quality of deliverables
• Collaborating with other business functions and appropriately delegating activities to project administrator
• Assisting with training of new hires as appropriate

Firm Building: 

• Developing relationships with team, other internal functions and clients
• Looking for opportunities to enhance Project Management processes
• Contributing to the creation of proposals with guidance and a defined scope set by the prospect lead

Knowledge: 

• Understanding and following HC COE project management processes
• Using a variety of software tools to administer and support client delivery
• Understanding systems including Latitude, Kimble, PeopleSoft and Culture Connect as well as Word, Excel and PowerPoint
• Understanding engagement profit and loss
• Understanding and appropriately uses business templates and branding
• Championing for Project Management process or tool
• Understanding and appropriately delivers Stakeholder management

Basic Role Qualifications 

• Minimum of 2-3 years’ experience in a similar corporate environment role

Preferred Role Qualifications

• Undergraduate degree preferred
• Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment
• Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements.
• Proven record in delivering successful projects, without close supervision
• Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.
• Flexible with a ‘can do’ attitude and passion for delivery.
• Pro-active and logical thinking with creative and collaborative problem-solving ability.
• Good communication, negotiation and numerical skills.
• Aptitude to work well with others and delegate as appropriate.
• Proficient in Excel, PowerPoint, Word and Project Management software.
• Excellent stakeholder management skills at all levels.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.