Project Coordinator

The Project Coordinator works to assist the greater Account and Vendor Management teams with the day-to-day delivery of facilities services to our clients. This rotational program provides a unique opportunity to learn about the different facets of our business and help develop you into an Account Manager in the next 1-2 years. This in office role is located in Ridgefield, Connecticut. Please respond only if you live within 45 minutes of Ridgefield, CT 06877

WHAT HELIOS NEEDS FROM YOU:

• Serve as direct support for Account and Vendor Managers, interacting regularly with vendors and clients 
• Place and follow up on emergency service calls 
• Aid in the facilitation of service requests 
• Refer client escalations up to Account Managers to find resolutions as quickly as possible
• Facilitates pricing negotiation 
• Maintain an accurate and current database of vendor and client information
• Review and approve purchase orders to authorize procurement of necessary materials and services
• Track and update the progress of ongoing jobs, ensuring deadlines are met
• Maintain clear and concise documentation of vendor activities, including job status and vendor performance
• Collaborate with the team to ensure seamless coordination between vendors and internal stakeholders

WHAT SETS YOU APART:

• Excellent verbal, written and time-management skills. 
• Ability to work effectively in collaboration across all departments.  
• Must be productive in a deadline driven work environment.
• Proven ability to adapt and be flexible to change.
• Excellent critical thinking and problem-solving skills.
• Hands on knowledge of MS Word, Outlook and Excel. 
• Bachelor’s Degree preferred; High School Diploma/GED required. 
• Industry Experience preferred.

Helios' compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000 to $47,000 annually. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Helios compensation may also include annual bonus, commissions, equity, sign-on payments, as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. 

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