Programs Assistant and Operations Coordinator, Office of Education Solutions

DepartmentOffice of Education Solutions

About MSU Denver

MSU Denver enrolls over 16,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI) and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups. 

About the School of Education

The School of Education at Metropolitan State University of Denver prepares people who will “Teach, Lead, and Transform.” MSU Denver’s School of Education develops excellent teachers and educational leaders who engage in reflective practice and scholarly activity, and who are ethical decision makers and agents of social change. We provide an intellectually rigorous, culturally relevant curriculum that fosters pedagogical expertise, cultivates critical thinking, and promotes imagination. 

We acknowledge the present and historical systems of oppression and marginalization that permeate all levels of society and believe these structures of power and privilege need to be deeply understood by all members of our SOE community. We are committed to actively dismantling these systems and barriers within our SOE, and value lived experience that supports this work.

Responsibilities

Executive Director and Programs Logistics Management - 10%

• Support the Executive Director’s calendar using Microsoft Outlook. This includes communicating with relevant stakeholders to find a common time, procuring a room reservation/ setting up a virtual meeting link, etc.
• Organize and update Program calendars
• Monitor OES and affiliated programs’ email inboxes and respond to email inquiries; forward and triage emails as needed.

OES Program and Event Operations – 30%

• Serve as event manager and coordinator for OES Programs on and off campus
• Scheduling Program events and manage OES events calendar(s)
• In collaboration with SOE and university staff, coordinate OES events including catering, room reservations, invitations/RSVPs, and more for Executive Director and affiliated OES programs
• Maintain attendance and completion records for program tracking
• Creating and issue certificates of completion for tracked programs

Travel and Purchasing – 40%

• Manage P-card and Department-card accounts and reallocate as necessary
• Create and manage SPOs and POs
• Oversee purchasing, purchase orders, requisitions and related processes for spending of OES funds and grants
• Oversee the reconciliation of purchases, payment of invoices, and related processes for OES funds and grants
• Assist with travel arrangements including submitting necessary travel documents to the university for reimbursement
• Process travel authorization forms, check requests, mileage reimbursement forms

Communications - 15%

• Assist with managing calls, emails & other inquiries from applicants for OES programs.
• In collaboration with SOE and University communication and media personnel, manage OES social media and communications accounts
• Coordinate with OES and the School of Education staff to distribute large-scale communications related to OES programs
• Maintain OES and program-specific contact lists
• Assist in the creation and maintenance of forms, spreadsheets, marketing, and outreach materials

Other Duties as Assigned - 5%

Job Knowledge, Skills, and Competencies

• Ability to work independently and as part of team
• Demonstrated punctuality and dependability
• Ability to identify objectives, prioritize multiple, competing assignments, meet deadlines, and work with accuracy and attention to detail
• Ability to work with diverse populations, including being sensitive to the diverse needs, learning styles, and abilities of students

Required Qualifications

• High School Diploma or equivalent and at least 3 years of administrative support experience or a bachelor’s degree and 1 year of administrative support experience
• Calendar management experience
• Demonstrated experience using Microsoft Suite, particularly proficiency in Outlook & Excel
• Experience working in collaboration with supervisors, co-workers and vendors, as well as working independently
• Experience using discretion and handling sensitive matters with confidentiality in a professional, office environment

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications

• Experience with Workday
• Experience working in a higher education setting
• Experience working in an environment with diverse professional and student populations

Schedule Information

• Full-time, 40 hours per week
• Non-exempt
• Days of the Week: Mon – Fri, 8:00 am – 5:00 pm
• Evenings and Weekend Work: Occasionally, as needed
• Schedule: Hybrid with both in person and some remote schedules
• Travel: Up to 25%, locally

Salary For Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $41,200 - $57,000. 

This position is paid monthly and is eligible for MSU Denver benefits.

How To Apply

The position is open until filled. Candidates must electronically submit the following required documents:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
• A list of three professional references and their contact information.

Please note:

1. Applications without all required documentation will not be reviewed.

2. Review of applications will begin immediately.

Official transcripts will be required of the candidate selected for hire. 

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Email[email protected]Benefits

The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf. 

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.