Production Media Workflow Coordinator (DIT)

Where A-Players Thrive.
We're an employee-owned, vertically-integrated builder of some of America's most popular health & wellness brands. With over 1,400 team members across multiple companies, we create best-in-class products that help make the world healthier and happier. Our creative content educates the world on making smarter health choices, while the brands we own generate over $1 billion of revenue annually. Learn more about our brands.
We're Looking For A: Hybrid Production Media Workflow Coordinator with the ability to have responsibilities in media management, script supervision, and digital imaging. This role is pivotal to ensuring a smooth, efficient workflow throughout production, from the management of media assets to ensuring continuity on set and the integrity of digital files. The Media Workflow Specialist will work closely with the production team to ensure that footage is properly captured, logged, and archived, while also assisting in script continuity and overseeing the post-production process to ensure high-quality deliverables.
Location: Woodland Hills, CA
What You'll Be Doing:

• Organize, track, and manage all media assets throughout the entire production cycle, from pre-production to final delivery, ensuring proper ingest, storage, and accessibility of all files. Maintain a structured and organized asset library for all production-related media, with each asset aligning with pre-production schedules, scripts, and clip lists.
• Ensure the timely creation of proxies and backups for all media files, securely storing them in redundant systems to mitigate any risk of data loss.
  Oversee the media transfer process from cameras to the storage system on set, ensuring that files are correctly transferred and verified for integrity and quality. This includes ensuring that the footage is properly named and categorized. Also includes creating a repeatable system for ingesting different camera system assets including but not limited to, Sony, Blackmagic, iPhone, and more.
• Manage and maintain Jira boards for media tracking and communication, ensuring that all necessary assets (raw, proxy, and graded footage) are accessible via shared links and properly labeled for post-production teams. Continuously provide updates and track the status of media assets through Jira to ensure smooth communication between production and post-production teams.
• Develop and/or maintain current department-specific sheets and records, allowing for easy reference and seamless project continuity and discovery.
  Collaborate with the production and post-production teams to streamline the handoff of media and documentation, ensuring all required footage, notes, and assets are available in a timely manner. Facilitate better communication by providing easy access to footage through links and ensuring that the post-production team has everything they need, including raw files, proxies, and color-graded footage.
• Ensure all media assets from shoots are promptly transcribed and captioned, adhering to tight deadlines to support efficient post-production workflows and timely project completion.
• Act as the point person for managing and troubleshooting media files during both production and post-production phases, ensuring that technical issues are resolved quickly and that the highest standards of quality are met at all times.
• Conduct quality control checks on media files to ensure that footage meets the production's technical standards in terms of exposure, color, focus, and overall image quality. Apply LUTs (Look-Up Tables) or preliminary color corrections to provide accurate reference footage for directors and editors.
• Support the post-production team by ensuring that media files are correctly formatted and prepared for editing and final delivery, assisting with any issues that arise and facilitating an efficient workflow between departments.
• Continuously update and communicate with the production team regarding media status, continuity concerns, and any technical issues that may impact the production timeline or the final deliverable. Ensure all departments remain aligned on the project's creative and technical goals.
• Take on-set script notes during shoots, ensuring accurate documentation of Key Takes and any deviations from planned content.

Qualifications (Note: We strongly encourage you to apply even if you don't tick ALL of these boxes.):

• 3+ years of experience in media management, script supervision, or digital imaging for video production, with a strong focus on digital content creation and post-production workflows.
• Proven experience in managing media assets, metadatas, and continuity across multiple projects.
• Familiarity with on-set script supervision, including taking detailed script notes and maintaining continuity for content-driven shoots, especially in fast-paced environments.
• Strong knowledge of digital media formats, video codecs, and the post-production process, including working with editing software such as Adobe Premiere, DaVinci Resovle, or Avid.
• Proficiency with project management software, such as Jira, for media tracking and asset management.
• Experience specifically in social media marketing or direct-to-consumer content creation, with a focus on media workflows that support high-volume, rapid-turnaround content.
• Experience working closely with in-house marketing or production teams within a digital marketing or social media-focused environment.
• Demonstrated ability to manage media for multiple projects simultaneously while ensuring seamless continuity and efficient post-production handoffs.
• Hands-on experience in applying LUTs, and working with footage in an NLE like DaVinci Resolve
• Certifications in post-production software or media management tools.
• Certified DIT or Script Supervisor training from recognized programs
• Technical Knowledge: Knowledgeable in media management software (e.g., DaVinci Resolve, Adobe Premiere, Avid), camera systems and iPhone camera systems.
• Attention to Detail: Strong focus on accuracy in script notes, media labeling, and ensuring continuity across all production elements.
• Organizational Skills: Ability to keep large volumes of digital media well-organized and easily accessible to all relevant parties.
• Communication Skills: Ability to communicate effectively with the production team, providing clear instructions and updates on media assets and continuity.
• Problem-Solving: Capacity to troubleshoot technical issues with media files and resolve continuity challenges on set in a timely manner.
• Team Collaboration: Work collaboratively with directors, cinematographers, editors, and other team members to ensure a seamless production and post-production process.

Golden Perks & Benefits:

• Comprehensive healthcare coverage - We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. We've donated over $6.1 million to date.
• We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career.
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
• Tuition reimbursement program, which reimburses eligible tuition expenses up to specified amounts, empowering you to invest in your ongoing growth and development.
• Work towards our collective goals and earn up to 2 extra weeks of pay each month, based on the achievement of KPIs.
• Celebrate your accomplishments with our Win of the Week, Spot Bonus, Work Anniversary, and Shout-Outs programs, where your hard work is not only valued but also acknowledged and rewarded.
• Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
• For those coming into our Woodland Hills, CA office, you'll find a fully stocked kitchen and a free on-site gym.
• Virtual and in-person company events, like our annual holiday party, happy hours, and virtual cooking nights, designed to cultivate connections and enhance work-life balance.

To read more about our Perks & Benefits, click here .
The base salary range is $23.08-$30.77, plus annual & monthly KPI bonus potential.
The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote.
Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.
We will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.
A Note to Recruiting Agencies: At Golden Hippo, we handle all hiring through our internal Talent Acquisition team. Occasionally, we might use staffing or recruiting agencies to support our internal team in finding the right candidates. Agencies are not authorized to contact our hiring teams directly to present candidates. Our internal Talent Acquisition team is responsible for all candidate presentations to our hiring managers. Golden Hippo will need written approval and a signed agreement before submitting any candidate info for a specific job opening. Without this, we won't pay any fees for placements. Thank you for your understanding.
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