Procurement Operations Specialist

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

It's fun to work in a company where people truly believe in what they're doing. At Workday, we're committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we're serious about what we do. But we like to have a good time, too. In fact, we run our company with that principle in mind every day: One of our core values is fun.

About the Role

Job Description

Workday is looking for a procurement buyer to report into the Manager of Purchasing Operations. This person will be responsible for facilitating the procurement of goods and service and managing procurement project intake requests. Responsibilities include creating purchase requisitions, issuing PO’s, reconciling invoice discrepancies, facilitating the routing of contracts, assisting with supplier onboarding requirements, and providing strong customer service. This role may also include additional responsibilities including daily interactions with Workday stakeholders, procurement tool assistance, data cleanup, administrative tasks involving Workday contracts, or other procurement projects.

Responsibilities:

• Precisely follow Desktop Procedures and Procurement Policies to ensure quality and consistency.
• Create purchase requisitions and issue purchase orders.
• Partner with Accounts Payable to investigate and reconcile invoice and receiving transaction discrepancies.
• Engage with the internal business partners to gather required data for the intake and completion of projects or other initiatives.
• Route contracts for signatures.
• Assist with new supplier onboarding tasks
• Provide strong customer service support to internal business partners and procurement stakeholders.
• Provide recommendations and help drive process improvements.
• Potential additional responsibilities including those listed in the job description

About You

Requirements:

• 3+ years’ experience in Procurement, Operations, or business-related field desired
• Speaks fluent English and Japanese
• Experience in creating purchase orders is desired.
• Familiarity with financial systems and tools
• Demonstrates initiative, flexibility, and provides complete follow through on areas of responsibilities.
• Ability to identify key purchasing related issues.

• Strong planning, organizational and time management skills.
• Attention to detail and strong analytical problem-solving skills.
• Ability to multi-task with the ability to change direction quickly and often.
• Collaborative team player; ability to work in cross-functional teams.
• Excellent communication and interpersonal skills.
• Ability to work well within tight deadlines.
• Sound business judgment with strong cross-team coordination skills.
• Strong interpersonal skills and ability to engage and communicate with internal and external stakeholders.
• Customer service experience.
• Knowledge of the Source to Pay processes.
• Proactive, result oriented, with a can-do attitude in meeting critical deadlines.
• Dedicated, able to work independently while staying connected with the greater team.
• Able to prioritize workload, and drive team initiatives as assigned
• In office requirement minimum of 50% of the time

Our Approach to Flexible Work
 

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!