Jr. Procurement Coordinator

"At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of diversity and creating safe, inclusive spaces where everyone feels welcome—both here and Outside. We value individual differences and are dedicated to maintaining an inclusive work environment where everyone can bring the best of their experience and talents and truly thrive."

Position Purpose: Support the Store Operations team by managing all processes, planning and coordination related to purchasing activities and travel coordination for new and existing retail stores and initiatives.  The coordinator will also partner with the corporate Procurement team in support of preparing bids, creation of shopping carts to order services/goods and provide support for managing ongoing vendor performance in support of stores.

We offer:

• Extraordinary employee experience

• Flexible schedule

• Working from home

• Fitness subsidy

• Education subsidy

• 3 paid days to enjoy outdoor activities

• 5 Personal/sick days

• L.L.Bean employee discount

• Asociación solidarista

• Life and medical insurance

• Company doctor

About the role:

• Purchase materials, supplies, furniture, equipment, and services in assigned commodity group(s):

  • Creation of tactical shopping carts for Purchase Order processing, including invoice receipt and Purchase Order confirmations, while ensuring tax on shopping carts is appropriate.

  • Approve consolidator POs for items sourced by the consolidator.

  • Monitor availability of L.L. Bean branded boxes at store supply consolidator and schedule shipments to their distribution center.

  • Support channeled order vendor(s) communications and obtain tracking information for stores.

  • Schedule international and domestic freight with vendors.

  • Review and update store supplies catalog - adding new items and updating items visibility and descriptions.

  • Analyze and determine client material or service needs, support tests and Proof of Concept work, and ensure cost effective solutions. Document project activity, analysis, and savings.

  • Support the NSO list review, submission process and receipts review with the consolidator.

  • Complete ordering, reminder, tracking and follow-up activities for all cross-dock vendors.

  • Complete ordering, reminder, tracking and follow-up activities for all Capital items.

  • Source and purchase unique store supplies and services related to store openings or rollout of channel initiatives or projects.

  • Support vendor relationships to maximize goodwill and maintain a reputation for honesty, fairness, and integrity.

  • Assist in solving operational problems or meeting Retail goals by assisting with specification requirements and securing of quotes.

  • Support the development of material or service specifications and purchase through competitive quotes.

  • Conduct market research, interview prospective vendors, and propose new sources of supply.

  • Research and present recommendations on cost savings or avoidance opportunities.

  • Resolve billing and delivery discrepancies with vendors and Accounts Payable.

  • Ensure continuity of supply on critical operating supplies and services.

  • Liquidate obsolete equipment and materials with the consolidator.

• Manage travel coordination related to store openings, store projects, annual store leader conference or other events.

  • Work with corporate travel vendor to create event or large group travel, including the setup and management of event sites.

  • Plan and negotiate with CTM to secure room blocks, event spaces for hiring sites, orientations, or other events.

• Manage tracking and reconciliation of all charges and costs related to the work the coordinator supports.

• Process and execute invoice payments in support of owned programs and vendors.

• Respond to store inquiries related to the services and supplies owned from stores, via email or contact through phone calls or meetings.

• If applicable, manage internal and vendor inventories at appropriate minimum levels.

• If applicable, provide input into the preparation of operating and capital budgets.

• Support and participate in the corporate purchasing initiatives and changes that are occurring.

• Support other store-based initiatives and projects assigned.

• Monitor and respond to store inquiries through the Store Ops email box.

• Other duties as assigned.

About you:

Education Level: 2-Year Associate’s Degree or Relevant Experience

Years of Experience: 1-3 years of procurement experience

English Level: C1 (Advanced)

Skills and Qualifications:

• Some contract and negotiation skill and knowledge preferred

• Flexibility to adapt to a rapidly changing environment

• Self-directed and innovative

• Solid written and verbal communication skills

• Solid prioritization skills

• High energy and self-motivation

• Diplomacy and negotiation skills

"If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan.

If your experience looks a little different from what we've identified and you think you'd be great at this role, we'd love to learn more about you!   At L.L.Bean, we believe the outdoors brings out the best in all of us.  We strive to reflect this every day in our commitments to employees and partners and in our efforts to promote diversity, equity, inclusion, and sustainability."