Procurement & Contract Manager

The Role

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. As an employee, you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

The Procurement & Contracts Manager will be responsible for managing agreements with various business partners, improving contracting processes, and increasing efficiency. In addition, the role includes supporting the implementation and operation of a potential new Contract Lifecycle Management (CLM) system. This is an outstanding opportunity to join a new contract management team and make a significant impact in a collaborative, high-growth environment. The role is based in Warsaw, Poland, within the Moderna Enterprise Solutions Hub.

Here's What You’ll Do:

Your key responsibilities will be:

• Manage daily incoming contract requests, acting with urgency to assign contracts for review by Legal, track matters, and coordinate the signature process.

• Pursue options in parallel while managing contract development through all lifecycle stages (drafting, revision, approval, filing, and distribution).

• Evaluate records for retention, ensuring compliance with company policies, and challenge conventional practices to seek innovative solutions.

• Work collaboratively with Procurement Category Management to ensure that Procurement strategy and negotiated content are included in contracts.

• Build and maintain strategic relationships with stakeholders, balancing immediate needs and long-term goals while reflecting Moderna’s commitment to acting like owners and delivering solutions.

Your responsibilities will also include:

• Communicate with internal and external parties to obtain and exchange information and legal documents related to contracting and approval processes.

• Foster strong relationships with internal stakeholders and coordinate contracting and reporting requirements.

• Implement best practices for contract administration, leveraging a CLM tool and embracing digital solutions wherever possible.

• Review, draft, and edit a wide range of commercial contracts, ensuring you remain current on legal and business requirements in this fast-moving environment.

• Maintain and enhance templates for various contract types, including Confidential Disclosure Agreements, Master Service Agreements, Consulting Agreements, and Clinical Trial Agreements.

• Develop and deliver training materials on contracting processes for company employees, ensuring staff are equipped to act with ownership and accountability.

The key Moderna Mindsets you’ll need to succeed in the role:

• Pursue options in parallel: You’ll manage multiple contract development processes simultaneously, ensuring that all options are explored to maximize efficiency and compliance.

• Act with urgency: In this fast-paced role, you’ll be required to handle contract requests quickly and efficiently, ensuring that Legal and Procurement processes are not delayed.

Here’s What You’ll Need (Minimum Qualifications)

• Minimum 6 years of experience negotiating, drafting, and finalizing a variety of commercial contracts and/or sales agreements

• Bachelor’s degree required; demonstrated experience may be substituted for the educational requirements Knowledge of legal and commercial terms and concepts and familiarity with basic business contracts

• Knowledge of Formal and informal competitive bidding principles and processes and legal requirements

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Paralegal degree or certification preferred

• Developing and/or managing contracts, including tracking documents through the contracting lifecycle, contract compliance items, and keeping organized records

• Able to work independently and as part of a high functioning team in a fast-paced environment

• Sound reasoning skills, excellent problem-solving skills, and ethical judgment within broadly defined practices and policies

• Organizational skills and high level of attention to detail

• Experience working at a life sciences or medical company preferred but not required

• Familiarity with CLM’s, Agiloft, MS Word, Excel, SharePoint, PowerPoint, and Outlook

• Working independently with general guidance from supervisor

• Making decisions and exercising good judgment; demonstrating political astuteness

• Maintaining poise while dealing with people in difficult situations; exercising tact and diplomacy; always interacting in a professional and courteous manner

• Maintaining confidentiality of all matters

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.

We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, and a discretionary year-end shutdown
• Educational resources
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. 

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should

contact the Accommodations and Adjustments team at [email protected].

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