Pre-Award Grants Administrator OR Senior Grants Administrator - Remote Opportunity

About the Opportunity

The Bouvé College of Health Sciences seeks a Grants Administrator or a Senior Grants Administrator to join our team in the Bouvé College Office of Research (BCORe). Title and level are contingent upon qualifications.  Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will be on PRE-AWARD administration. The BCORe Team is staffed with seven full-time grants administrators/senior grants administrators under the direction of the Executive Director of Research Administration, 1 Associate Director, and total of 8 staff, and the position will make it 10.

Position Summary:

The Grants Administrator/Senior Grants Administrator serves as a member of a team of professionals in the Bouvé College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grants management life-cycle. This includes: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person assists with: the identification of funding opportunities; development of proposal budgets; coordination of sub-contracts on proposals; compliance checks against institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES). 

The Grants Administrator/Senior Grants Administrator may also provide cross functional support to post-award colleagues in BCORe.

The Grants Administrator/Senior Grants Administrator will also support the research data management functions and research reporting of Bouve ́ as needed. This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve faculty.

Responsibilities:

• Perform ongoing operational tasks within assigned workstream, which may include:

• Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, federal and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration. Assist with identifying sponsored program opportunities for Principal Investigators within the college.

• Post-Award Support (as needed): Provide support in monitoring sponsored award spending, payroll and effort oversight, budgets, annual progress report, clean-up and close-out.   Liaise with NU-RES and complete administrative paperwork as required.

• Data Management: Maintain transaction activity logs and awards documents. Run periodic reports of proposal and award activity and trends within College and related to Bouve ́ Faculty.

• Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.

• Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsors to facilitate timely proposal submissions.

• Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.

• Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.

QUALIFICATIONS

• Grants Administrator: Bachelor's degree and 2 – 5 years of experience OR Senior Grants Administrator with 4 - 6 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.  Senior Grants Administrator: 3-5 years of grant accounting support experience is preferred.

• Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred.

• Must be comfortable working independently and as part of a team, and be comfortable meeting deadlines and balancing competing priorities.

• Demonstrate technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.

  • Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.

  • Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.

  • Knowledge of accounting standards and experience performing financial analysis.

• Demonstrate written and verbal communication and interpersonal skills. Strong customer service orientation. Experience in maintaining confidential materials.

• Strong organizational skills, attention to detail, and ability to manage deadlines.

• Familiarity with grants and financial management systems is strongly preferred. Previous use of Banner, Priority BA, Coeus, Cognos and familiarity with Grants.gov, ASSIST, Workspace, Proposal Central would also be helpful.

• Strong proficiency in financial analytical tools including Microsoft Excel is essential.

Position Type

Research

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.