Personal Assistant to Group Leader

At SAOTA, we have a clear understanding of the place of design in the world and how to deliver architectural projects in diverse markets. Our success is driven by a design philosophy that connects function and form, and the pursuit of true architectural design to create appropriate solutions. The philosophy of practice is embodied in the spirit of enquiry that flourishes amongst our staff.

Are you an exceptional multitasker with a keen eye for detail and a passion for supporting executive leadership? We are seeking a dynamic and dedicated Personal Assistant to provide high-level administrative and personal support to our Group Leader.

Please note that the successful applicant must reside in Cape Town, have their own vehicle for errands and a valid drivers license. This position is office based.

Key Responsibilities:

• Schedule Management: Plan and manage the Group Leader's appointment schedule, including meetings, conferences, teleconferences, and travel arrangements.
• Guest Relations: Greet and assist guests and customers in person (when needed) or on the phone, directing inquiries appropriately.
• Documentation: Type, compile, and prepare reports, presentations, and correspondence; manage databases, filing systems, and administrative procedures.
• Communication: Act as the first point of contact, handling correspondence and phone calls.
• Record Keeping: Develop and maintain filing and retrieval systems; record meeting discussions.
• Project Management: Set up clients and projects, manage initial project inquiries, and drive proposal procedures.
• Market Research: Assist with market research and manage digital assets.
• Compliance: Ensure thorough knowledge and compliance with all procedures and standards.
• Personal Assistance: Attend to personal matters for the Group Leader, including coordinating diaries with family, managing properties, ordering lunches, and handling expenses.
• Occasional: Occasionally transporting children to and from school.
• Additional Support: Provide timesheet management, reception relief, and miscellaneous tasks as required.

Essential Skills and Criteria:

• Valid Driver’s License
• Own vehicle for daily/weekly errands
• Based in Cape Town 
• Exceptional accuracy and attention to detail
• Discretion and confidentiality
• Fluent in written and spoken English with strong spelling, grammar, and proofreading skills
• Tech-savvy with excellent knowledge of Microsoft Office Suite
• Ability to remain calm, multitask, and work under deadline-driven pressure
• Excellent organizational and relationship-building skills
• Minute-taking and touch typing skills
• Ability to manage sensitive information and work independently
• Prior Au-pair experience and a fondness for young children are advantageous
• Willingness to occasionally work additional hours, including weekends

If you are proactive, detail-oriented, and enjoy working in a dynamic environment, we want to hear from you. Join us in supporting our Group Leader and contributing to our school's success.

Apply now and be part of a team that values excellence and dedication!