People & Workplace Coordinator

As our People & Workplace Coordinator for the US office, your role is dedicated to creating the best work experience at Lansweeper and contributing to employee lifecycle excellence. Due to the nature of this position, you will be required to work in-office (Austin, TX) five days a week, Monday through Friday.
Responsibilities:
Payroll & Employee benefits• Process payroll data for wages, commissions, and bonuses and manage employee benefits programs, including enrollment, changes, and terminations• Support employees through the onboarding and off-boarding processes, including equipment coordination, employment eligibility verification (Form I-9), benefits enrollment, agreement e-sign requests, and other administrative tasks• Perform other data entry in HRIS and Benefits portals as needed• Assist with various ad hoc HR projects as needed, contributing to continuous improvement initiatives and global projects within the People and Culture Team
Workplace Experience• Be a culture ambassador for colleagues and visitors, maintaining a welcoming and professional environment and overseeing all aspects of office facilities, including site security, property maintenance, repairs, mail services, and office supplies• Lead daily operations, handle official correspondence, and manage meeting bookings and setups, ensuring employees have all necessary information regarding office equipment• Collaborate with the local employee event committee in the Austin office to organize and communicate company events and holiday celebrations, including team-building activities and holiday lunches• Resolve office issues, order supplies, manage office access, support travel arrangements, and maintain vendor relationships• Manage HR/ office expenses and invoices• Continuously seek ways to enhance office functionality and the employee experience
Executive Assistance• Understand business priorities, provide complex calendar management (Outlook, considering time zone sensitivities), deliver operational excellence, and proactively anticipate and support the needs of US-based executives as needed
***Payroll & benefits (50%) / Workplace Experience (40%) / Executive Support (10%) and other related functions as assigned.
Are you the new People & Workplace Coordinator at Lansweeper?
I am someone who:• Brings positive energy to daily interactions and communicates effectively with diverse individuals (stakeholders, employees, vendors)• Is committed, proactive, and self-sufficient, able to resolve issues and drive tasks to completion independently• Possesses a growth mindset, continuously improving the workplace experience• Manages complex executive calendars across multiple time zones with an empathetic mindset and excellent people skills• Excels in written and verbal communication, engaging positively• Functions autonomously while maintaining a strong attention to detail• Supports a fast-paced, dynamic, global work environment, taking initiative and ownership of ambiguous tasks• Is proficient in office software and communication tools (e.g., Outlook, Zoom, Slack, Teams)
I have:• At least 3 years of relevant human resources support and/or office admin management experience.• An understanding that this position is primarily in-office due to the nature of the role.• A global mindset and cross-cultural competency, demonstrated through experience working and collaborating in international environments• Strong administrative skills in a fast-paced environment• Exceptional communication skills with extensive knowledge of written and spoken English• Excellent time management skills and the ability to multi-task and prioritize work
Going for Gold?• Experience using AI tools or willing to learn more to enhance office productivity and efficiency• Experience working in a global high-tech environment• A broad and keen interest in IT
Our offer you can't refuse• Grow with a company in full expansion• Opportunities for professional development and career growth• Variety, challenges, and responsibility• Collaborative and supportive teamwork• Access to leading tools and the latest technology• Competitive salary• Additional company benefits, including global team-building trip(s)• Flexible working hours• Central and convenient office location
US: Diversity Statement - Equal Employment Opportunity
It is Lansweeper's policy to provide equal employment opportunity to all applicants and employees. Lansweeper disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws.