People Operations Specialist

Octopus Deploy sets the standard for Continuous Delivery, empowering software teams to deliver value in an agile way. Over 4,000 organizations globally – including Ubisoft, ASOS, Xero, monday.com, Stack Overflow, NASA, and Disney – rely on our Continuous Delivery, GitOps, and release orchestration solutions. 

Founded in Australia in 2012, our team of over 300 Octonauts now spans the globe. We combine high growth and big ambitions with a sustainable, balanced working environment. Our revenue has grown consistently between 30–50% every year for the past 8 years, and we’ve been profitable for 10 out of the past 11 years.

We’ve been remote-first since 2015 and work with an uncommon level of transparency. You can read our public handbook to learn how we work. We have a transparent approach to compensation that ensures people doing the same work with the same skill get paid the same, with well-defined career pathways. We foster a supportive, collaborative, and high-trust environment. We leave our job titles at the door and focus on doing what’s best for our customers and team. Our leaders never shy away from answering the tough questions at our all-hands calls or in 1:1s. We conduct interviews and onboarding virtually as part of being a remote-first company.

About the Team

The People Operations Specialist is part of the People team, which is on a mission to support Octopus' growth by attracting the best talent, and support their career trajectory. You will collaborate closely with the HR Business Partners, Talent Attraction, the VP People, Finance, Payroll, IT Operations, Security Operations, Legal and Compliance teams.

Your Impact

The People Operations Specialist is passionate about HR innovation, process optimisation, and leveraging technology and data to drive strategic HR initiatives and decision-making to support the organisation's strategic goals.

The role’s key focus areas are employee engagement, onboarding and offboarding processes, HR systems and technology, data analysis and recommendations, policy and compliance, analytics and reporting. 

As a small and agile People team, we value versatility and collaboration among our team members. As we wear multiple hats, all team members are encouraged to utilise their generalist skills and experience to cross over into other areas of the People team and provide support whenever needed. This collaborative approach ensures that we can effectively meet the evolving needs of Octopus Deploy and create a seamless and efficient People experience for all employees.

This People Operations role is an exciting opportunity to support and drive:

• Employee Engagement and Wellbeing: Develop and implement initiatives to enhance employee engagement and promote wellbeing.
• Employee Lifecycle Management: Manage and enhance the entire employee lifecycle, including onboarding, offboarding, and internal movements.
• HR Systems and Technology: Assist with the implementation, maintenance, and enhancement of HR systems, such as HRIS, gift management tools, and employee self-service portals.
• Data Analysis and Recommendations: Prepare regular and ad hoc reports on HR metrics, such as headcount, turnover, and diversity, to meet the needs of stakeholders and various departments.
• Policies and Compliance: Stay informed about global employment laws and regulations to ensure HR policies, procedures, and practices remain compliant across all regions.
• Compensation and Benefits: Assist in administering compensation programs, including salary benchmarking

We're looking for:

• Strong understanding of HR processes and best practices.
• Experience with HRIS systems and other HR-related technologies.
• Proficient in data analysis and reporting tools (e.g., Excel, HR analytics software).
• Knowledge of employment laws, regulations, and compliance requirements.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong attention to detail and ability to manage multiple priorities.
• Exceptional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Compensation

Octopus has an internally open and transparent system for compensation. Any Octonaut can view the compensation for any role at any level. This ensures people doing the same work with the same skill get paid the same.

The compensation for this role is:

Level 3: Maturing: $120k AUD / $125k NZD, Performing: $140k AUD / $145k NZD

Benefits include a minimum of 25 days annual leave, up to 10 days of paid sick and carers leave, 12 weeks of fully paid parental leave with flexible return options, and stock options. Learn more.

Below is the interview process you can expect for this role. We know interviewing can seem daunting, but rest assured we designed our interview process to move quickly while still getting you all the information you need.

Interview Process

Here's what you can anticipate in the interview process for this position. It's also your opportunity to gather the details you need to decide if we're the perfect match for you.

Step 1 [15-30m] – 👋 Introductory call with a Talent Acquisition team member to learn more about you, and give you a high-level view of the role and life at Octopus.

Step 2 [45m] – ☕️ Coffee chat interview with a hiring manager and another Octonaut, where we delve into your experience – you will receive a preview of the questions we might ask in advance. We will also take time to answer your questions.

Step 3 [60m] – A panel inviting candidates to complete a take-home exercise and present it.

🎉 You're almost there! The final interview will be with the VP of People, focusing on getting to know you better and ensuring you complement the team and the company well.

Our public employee handbook is the best place to learn more about life at Octopus. It includes our values, how we structure teams, career progression, leave and benefits, and much more. 

If you're enthusiastic about this position, even if you don’t meet all the criteria above, we wholeheartedly encourage you to submit your application. Our talent team is in-house, and we recognize that every individual brings something unique. We take the time to review every application and consider how you might add to the team. 

We know your time is precious. If you apply, we promise to update you at least once per week about the status of your application and to give you clear expectations for each step in the journey. 

Important Notice About Recruitment Scams

Please be aware that individuals and organizations may attempt to scam job seekers by offering fraudulent employment opportunities under the name of Octopus Deploy or Codefresh by Octopus Deploy. These scams may involve fake job postings, unsolicited emails, text messages, or other communications claiming to be from our recruiters or hiring managers.

Octopus Deploy will never:

• Ask for sensitive personal information, such as credit card details, bank account numbers, or other financial information during the recruitment process.

• Request payment, fees, or purchases from job seekers.

• Send checks for equipment purchases prior to employment.

Official Communication Channels:

All communication from Octopus Deploy recruiters or hiring managers will come from official email addresses ending in @octopus.com. If you receive messages from other domains (e.g., name.sr.octopus.com or generic addresses like @yahoo.com), these are not from Octopus Deploy.

If you are unsure about the authenticity of a communication claiming to be from Octopus Deploy, do not provide any personal or financial information and contact us immediately at [email protected].

Reporting Fraud

If you believe you have been a victim of a recruitment scam, please report it to the appropriate authorities:

United States: Federal Trade Commission (FTC)

Europe: European Anti-Fraud Office (OLAF)

New Zealand:  NetSafe

Australia: Australian Cyber Security Centre (ACSC)

Signs of a Recruitment Scam

Be vigilant about the following red flags:

• The sender uses email domains that do not end in @octopus.com (e.g., name.sr.octopus.com or generic addresses like @yahoo.com or @hotmail.com).

• Poor spelling and grammar in emails or official-looking documents.

• Requests for payment, financial details, or fees to proceed in the hiring process.

• Receiving a check and being asked to deposit it for equipment purchases before employment.

• Contacting you through informal channels such as WhatsApp, particularly in the United States.

• Pressure to act quickly or threats of losing the opportunity if immediate action is not taken.

We take fraudulent activities seriously and are committed to ensuring the integrity of our hiring process. Thank you for helping us protect our community and future Octonauts!

[Note to Search Firms/Agencies]

Octopus Deploy does not compensate search firms for unsolicited assistance unless they have a written search agreement with Octopus Deploy and the requisition is position-specific. Any resumes, curriculum vitae and other unsolicited assistance from search firms that do not have a written search agreement or position-specific requisition submitted to any Associate of Octopus Deploy will be deemed the sole property of Octopus Deploy and no fee will be paid in the event the candidate is hired by Octopus Deploy.