People & Culture Administrator (18-Month Contract)

Purpose of the Role:

The P&C Administrator is responsible for supporting the daily operations of the People and Culture department, ensuring the effective implementation of P&C policies and practices, and assisting with various HR functions.   

This is a hybrid role located in Vancouver. 

Core Responsibilities:

• HR systems administration: Be an administrator for our HRIS and HR systems, in partnership with our Operations Specialist, ensure data integrity and timely processing of core HR information including submitting employment change forms, creating job titles, pulling reports, and cascading information from employment change forms to IT, Marketing, and other teams as necessary.  
• Employee records management: Support the administration of various events in the employee lifecycle including employee changes and employee departure checklists including the follow-up with stakeholders to ensure checklist tasks are completed.  
• Performance management process: Provide administrative program support including configuring the system, ensuring staff members receive the correct appraisal forms, and monitoring and reporting on completion rates.  
• Reporting: Run and build reports from the system and send to internal stakeholders as needed.  
• HR Tech Stack: Be proficient in using all core P&C systems, providing employee and lead trouble shooting support, triaging as necessary.  
• Tools and Resources: Create and maintain documentation and other resources for accurate execution of operational tasks.  
• Support administrative work as required:  
  • Employment verifications.  
  • Assist in the coordination of training sessions and seminars, contributing to the professional development of employees across the organization.  
  • Coordinate and purchase gift cards for employee milestones and work anniversaries.  
  • Monitor the People and Culture email inbox and respond to email inquiries and triage as necessary.  

Required Skills & Qualifications:

• Bachelor’s degree or related requisite education.  
• A minimum of 1-2 years of administrative experience in a fast-paced environment. HR/P&C experience an asset.  
• Strong written communication skills.  
• Strong interpersonal, relationship-building, and verbal communication skills.  
• Skilled and experienced working with different systems, databases and technologies.  
• A high level of professionalism and attention to detail.  
• Ability to thrive and be proactive in a fast paced, high change environment.  
• Proficient in MS Word, Excel, Outlook and MS Teams.  
• A high level of discretion and confidentiality.   
• Effectively balancing individual work with being a collaborative member of the broader P&C team.  

Compensation & Benefits Package:

This position comes with a competitive base salary hiring range of $55,000 - $65,000; dependent on experience, skills, qualifications and internal equity. 

At Nicola Wealth, our people grow our business, delight our clients, and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. To learn more about our complete package, visit: www.nicolawealth.com/total-rewards.