Payroll Specialist

Summary:

We’re looking for a detail-oriented and highly organized Payroll Specialist to own and manage high-volume payroll across the U.S. and Europe. This role requires strong expertise in processing semi-monthly payroll, off-cycle payments and commission payouts, along with handling complex salaried payroll operations. As a growing global company, we rely on a mix of automated and manual processes, requiring you to have a strong ability to navigate, refine, and improve manual workflows while ensuring 100% accuracy and compliance.

You’re a great fit for this role if you’re comfortable working in a fast-paced, high-growth environment and are experienced in using ADP, Deel, and GSuite to manage payroll operations efficiently.

This role is five days a week in our Houston, TX office (zip code 77042).

Your Day to Day:

• Payroll Processing & Accuracy
• Execute semi-monthly multi-state payroll for U.S. and European employees.
• Handle manual payroll calculations for complex cases, including off-cycle payments and adjustments.
• Ensure accuracy in payroll transactions, including new hires, terminations, and salary changes.
• Payroll Compliance & Deductions
• Manage payroll-related taxation, deductions, and withholdings (401k, HSA, FSA, benefits, etc.).
• Ensure compliance with federal, state, and international payroll regulations.
• Process and maintain accurate tax filings and payroll-related government submissions.
• Off-Cycle Payroll & Commission Payouts
• Process off-cycle payroll including commission payouts, bonuses, and corrections.
• Coordinate manual adjustments for retroactive pay, terminations, and special cases.
• Reporting & Audits
• Generate payroll reports for finance and accounting teams.
• Support internal and external audits, ensuring payroll data integrity.
• Reconcile payroll records to maintain compliance and accuracy.
• Employee Support & Process Improvement
• Partner with HR and Finance teams to refine and implement payroll best practices.
• Address employee payroll inquiries, providing clear explanations on pay-related matters.

Qualifications & Experience

• Bachelor’s Degree highly preferred
• 2-5 years of payroll processing experience, with experience in managing complex multi-state payroll processes, including deep understanding of payroll taxation, deductions, and compliance regulations (401k, HSA, FSA, etc.).
• Experience managing multi-country payroll highly preferred
• Proficiency in ADP, Deel, and GSuite
• Strong problem-solving and analytical skills, with a keen attention to detail.
• Ability to work independently, meet deadlines, and manage high-volume payroll cycles.
• Excellent communication skills, with the ability to translate payroll complexities into clear guidance for employees, and leadership.

Perks & Benefits:

• Performance-based bonus or commission (for eligible roles)
• Competitive benefits, 401k matching plan and wellness resources
• Opportunity to earn stock options for top-performers
• Paid parental leave
• Paid company & flex holidays
• ZINGy environment: quarterly events, team outings, and MORE!

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