Payroll Specialist

WEKA is leading a paradigm shift in how data is stored, managed, and processed in the cloud and AI era. We are a pre-IPO, growth-stage company on a hyper-growth trajectory that has raised over $275M in capital and is backed by dozens of world-class venture capital and strategic investors. 
 
Our flagship product, the WEKA® Data Platform, is a software-based, hybrid cloud solution transforming stagnant legacy data siloes into dynamic data pipelines that power GPUs efficiently and fuel performance-intensive workloads like generative AI and machine learning seamlessly and sustainably. 
 
We’re passionate about helping our customers overcome complex data management challenges to accelerate their innovation and help grow their businesses. If you share our passion, we invite you to join us on this exciting journey. 

What’s Cool About This Job

As a Payroll Specialist on the Accounting Team, you’ll be an integral part of WEKA’s payroll operations. The ideal candidate will have experience in processing US payroll, preparing journal entries, and leading projects. This role will collaborate closely with the Benefits, HRIS, People Ops, and accounting teams to ensure seamless coordination across various functions. This role will be responsible for managing payroll for employees in the USA, as well as employees across multiple countries through a third-party provider.

Bring Your Expertise – and Your Passion

The successful candidate will be committed to providing efficient, reliable support to accounting department team members, other departments and external parties. The candidate will be thorough, trustworthy, and courteous and possess excellent time management skills. Additional skills include:

• Passionate, high-energy, impactful team-player
• High degree of accuracy
• Great attention to detail
• Strong customer service skills

Responsibilities include:

• Submitting timely payroll reports, including salary, expense reimbursement, commissions, bonuses, and on-call payments.
• Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Responsible for approval workflows, by following accounting controls.
• Maintaining confidential information by adhering to legal and ethical standards.
• Working with cross-functional stakeholders to ensure benefits and payroll services are delivered.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.

Desired Qualifications

• Bachelor’s degree in accounting, business, or a related field.
• 3 or more years of experience in an Accounting related role.
• Proficiency in Microsoft Office Suite, specifically Excel.
• Experience with an ERP.(Netsuite Experience a plus).
• Sequoia One PEO and Deel EOR experience a plus.
• Expensify experience a plus
• Strong communication and interpersonal skills.

USA Residents Only: The compensation range for this position which the Company reasonably and in good faith expects to pay for the position in the specified geographic areas or locations, is $65,000 - $130,000. Final compensation will be dependent on various factors relevant to the position and candidate such as geographical location, candidate qualifications, certifications, relevant job-related work experience, education, skillset and other relevant business and organizational factors, consistent with applicable law. In addition, the position may include some of the following comprehensive benefits such Medical, Dental, Vision, Life, 401(K), Flexible Time off (FTO), sick time, leave of absence as per the FMLA and other relevant leave laws.