Payroll & Operations Specialist

About Employee Navigator

Employee Navigator is a rapidly growing and highly profitable $100M ARR SaaS insurance & HR technology company that works with the nation’s leading insurance carriers, payroll companies & insurance brokers. Our products are designed to make it easier for our customers to manage the complexity of employee benefits & HR including benefits administration, employee onboarding and much more. Employee Navigator is the leading broker-centric benefits administration and HR platform in the US serving over 175,000 companies.  

We’ve been named one of the Washington Post’s Top Workplaces six years running…. including during the pandemic! Come join us and help us continue the tradition as well as start new ones. 

About the Role

We are seeking a highly skilled Payroll & Operations Specialist with extensive experience in payroll processing, including multi-state payroll compliance. This in-office role is ideal for someone who is detail-oriented, proficient in Excel, and eager to grow within the finance and accounting functions of our company.

Please note: This is an onsite role working out of our Bethesda, MD office 5 days a week.

Here's what you'll do day-today:

• Accurately process payroll for multiple states, ensuring compliance with local, state, and federal regulations.
• Manage payroll operations using third-party payroll system
• Prepare and review payroll reports, reconcile discrepancies, and ensure timely and accurate payroll execution.
• Maintain employee payroll records, including deductions, benefits, garnishments, and tax withholdings.
• Collaborate with HR and Accounting teams to ensure accurate payroll data and financial reporting.
• Leverage advanced Excel skills to analyze payroll data, create reports, and improve payroll processes.
• Stay updated on payroll laws, tax regulations, and compliance requirements across various states.
• Support additional finance and accounting tasks (e.g., accounts payable) gaining hands-on experience to develop broader expertise in financial operations.

Minimum requirements:

• 5+ years of payroll experience, including multi-state payroll processing.
• Proficiency in third-party payroll systems.
• Strong Excel skills (pivot tables, VLOOKUPs, data analysis, etc.).
• Exceptional attention to detail and accuracy.
• Highly organized with strong time management skills.
• Ability to work independently and collaboratively in an in-office setting.
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• A proactive mindset with a desire to expand skills into finance and accounting operations.
• Excellent problem-solving skills with the ability to manage multiple projects simultaneously.
• Ability to maintain strict confidentiality and handle sensitive information with professionalism and discretion.