Who We Are:
Founded in 2009, Reformation is a revolutionary lifestyle brand that proves fashion and sustainability can coexist. We combine stylish, vintage-inspired designs with sustainable practices, releasing limited-edition collections for individuals who want to look beautiful and live sustainably. Setting an example for the industry, Reformation remains at the forefront of innovation in sustainable fashion—running the first sustainable factory in Los Angeles, using deadstock and eco fabrics, tracking and sharing the environmental impact of every product, and investing in the people who make this revolution possible. The brand has also established itself as a pioneer in retail innovation, developing an in-store tech concept that brings the best of its online experience to its physical doors.
We are a future focused organization committed to the belief that the problems facing our planet and society can be solved through innovation, common sense and education. Being naked is the #1 most sustainable option. We're #2.
Here at Ref, we put people first. We know that you can't innovate and do cool stuff without having everyone on board. So we work to create a culture where everyone feels like they belong and where their voices are truly valued. We build an inclusive culture together and make a real impact along the way.
Payroll Manager:
We are seeking an experienced, detail oriented Payroll Manager. This role will be dedicated to managing all aspects of payroll operations for US payroll. In this role you will be responsible for ensuring accurate and timely bi-weekly payroll processing for multiple entities and states, time card and hours management, payroll system set up and maintenance, payroll and tax compliance across multiple states and entities. This role reports to the VP of People Operations and will oversee one direct report.
What You’ll Do:
Culture and Team:
- Participates in a culture of continuous improvement and customer/service focus in alignment with Reformation’s values
- Demonstrate a service oriented approach to problem-solving and process improvement across functions
- Develops collaborative and respectful relationships
What You’ll Do
- You will be responsible for managing end-to-end payroll processing for hourly and salaried employees within multiple states and entities.
- Complete regular payroll and data audits ensuring data accuracy and compliance
- Ensure accurate payroll tax deduction, filings and compliance with tax regulations, state/city paid family leave accounts, certain states worker’s comp and disability set up and compliance reporting
- Maintains compliance to all US federal/state wage and hour laws related to payroll including minimum wage, paid leave, garnishments, leave of absence, and stock payments
- Manages off cycle check run process partnering with accounts payable and ensuring accuracy and prompt payment of all checks
- Serve as payroll subject matter expert within the people team, internal finance and accounting team and primary contact with US payroll provider
- Partner with finance and accounting to provide reporting and proper reconciliation against payroll and employment tax
- Lead implementation of international / global payroll provider transition
- Proactively identify areas of process improvement within payroll operations and implement solutions to automate and streamline processes to be scalable and drive efficiencies while maintaining strong quality controls
- Manage pay polices, earning and deduction codes setup and compliance with W2 reporting. Reporting expert. Generate payroll reports to various departments and compliance purposes, ensuring data accuracy.
- Manage Year End compliance processes including W2, and Year End Audits
- Manage payroll related tickets with ZenDesk platform and timely resolution to employee pay issues and questions
- Grow and develop one direct report utilizing Reformation Values development tools
What You’ll Need:
- Bachelor's Degree or equivalent experience. CPP preferred
- 5+ years work experience including mulit-state payroll and tax
- International payroll experience is a plus
- Proven experience managing payroll for employees in multiple states / entities. Strong knowledge of payroll and taxation as well as deep knowledge of compliance and legal requirements
- Hands on experience managing payroll, time and attendance and HRIS systems
Who You Are:
- You love payroll and want to build out a payroll function
- You always think of the customer first ensuring a great experience for all Refs
- You are professional and have the ability to handle sensitive and confidential information with discretion
- You enjoy leading and developing team members
- You have excellent project management and organizational skills, including the ability to manage multiple competing priorities
- You enjoy solving complex problems and use data and technology to find solutions
- You have strong, clear written and verbal communication skills
- You have impeccable attention to detail
- You manage your time well, know how to prioritize what’s important, and have great follow-up and a high sense of urgency
- You love working in a high growth fast paced environment
Los Angeles based (hybrid work schedule at our Vernon office) highly preferred
Benefits & Perks:
- Health, vision, and dental insurance for eligible employees
- Paid vacation, sick, holidays & volunteer time-off for eligible employees
- Mission based company + casual and entrepreneurial work environment
- Clothing discount, dog-friendly office, company events + parties and much more
- 401K with company match
The Reformation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or protected veteran status
Notice at Collection- Privacy Notice for California Candidates
What We Do
Reformation is a fast-growing mission-based company that proves fashion and sustainability can coexist. Reformation is known for its tech-driven approach to creating an eco-friendly fashion business. We're not only growing our retail footprint but organization-wide at our headquarters, specifically with our Tech teams.
Here at Ref, we put people first. It’s our responsibility to create a safe, healthy, and fair working environment for our teams, and for workers throughout our supply chain. We do so through partnerships with industry groups like the Fair Labor Association, conducting on-site social responsibility audits, and a commitment to ensuring workers have a voice in our organization. We know that you can't innovate and do cool stuff without having everyone on board. So we work to create a culture where everyone feels like they belong and where their voices are truly valued. We build an inclusive culture together, and make a real impact along the way.
We are committed to the belief that the problems facing our planet and society can be solved through innovation, common sense and education. Sustainability is at the core of everything we do—from our factory in Los Angeles to our fabrics, packaging, and retail stores. We’re committed to pushing the industry forward and investing in future-focused solutions, which is why we’re a certified Climate Neutral company and will be Climate Positive by 2025.
Why Work With Us
Reformation puts a focus on building new tools and skills. We encourage growth, new ideas, and collaboration. Whether building new tools, diving into a new technology, working directly with our stakeholders or our tight-knit team provides a culture of success. Sustainability runs deep at Ref and that includes a sustainable work-life balance.
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