Payroll Analyst

We are seeking a highly organized and detail-oriented Payroll Analyst to join our team. In this role, you will be responsible for overseeing the monthly payroll process for selected countries in the EMEA and North America regions. Your primary focus will be to ensure accuracy, compliance, and efficiency in payroll processing. You will collaborate closely with our third-party payroll provider, internal HRIS team, and various regional stakeholders to manage payroll operations, implement improvements, and maintain compliance with country-specific regulations.

🚀 Key Responsibilities:

• Payroll Processing: Oversee the end-to-end monthly payroll process for assigned countries, ensuring accuracy and timeliness in accordance with local payroll regulations.

• Back-Up Support: Act as a back-up payroll owner for additional countries when required, ensuring continuity of payroll operations across the region.

• Data Accuracy: Verify the correct transfer of data from HRIS to the payroll platform, ensuring all payroll inputs are accurate and compliant with company policies.

• Collaboration & Communication: Liaise with third-party payroll providers, regional HR teams, Finance, Legal, Corporate Tax, and Stock Services to resolve payroll-related issues and ensure smooth operations.

• Payroll Projects: Collaborate with the internal HRIS team to drive payroll-related projects, including system implementations, process improvements, and compliance updates.

• Documentation & Controls: Maintain comprehensive payroll process documentation for each country, ensuring that all processes are clearly outlined and that proper controls are in place.

• Issue Management: Promptly notify senior management of payroll issues, summarizing the impact and providing actionable solutions in collaboration with relevant stakeholders.

• Year-End Processes: Ensure all year-end payroll activities, including tax reporting and reconciliations, are executed efficiently and in compliance with local requirements.

• Autonomous Project Management: Lead and execute payroll-related projects autonomously, including the implementation of new systems or enhancements to existing processes.

• Compliance & SOX: Ensure all payrolls comply with Sarbanes-Oxley (SOX) regulations and meet the requirements of country-specific legislative updates.

• Payroll Liabilities Reporting: Report payroll liabilities to appropriate authorities and provide necessary supporting details for GL reconciliations.

• Service Level Agreements: Monitor and ensure that all payroll-related Service Level Agreements (SLAs) are met, both internally and with external vendors.

✏️ Required Skills & Qualifications:

• Experience: Minimum of 3-4 years of experience in payroll operations, with specific experience handling EMEA and/or US payroll processes.

• Technical Skills: Proficient in payroll systems and HRIS platforms; knowledge of third-party payroll solutions.

• Compliance Knowledge: Strong understanding of payroll regulations in US and/or EMEA countries, including SOX compliance and country-specific legislative updates.

• Analytical Skills: Ability to perform detailed payroll analysis, identify discrepancies, and implement corrective actions.

• Project Management: Experience leading payroll projects, such as system implementations and process improvements.

• Communication Skills: Strong written and verbal communication skills, with the ability to work collaboratively across different teams and stakeholders.

• Attention to Detail: Highly detail-oriented, ensuring accurate payroll processing and compliance with internal controls and external regulations.

• Autonomy: Ability to work independently and manage multiple countries' payroll processes with minimal supervision.

Preferred Qualifications:

• Experience with multinational payroll operations across EMEA and/or US.

• Familiarity with stock services, corporate tax, and payroll liability reporting.

• Knowledge of Workday, system implementations, or HRIS integration projects.

Language Requirement:

• Proficiency in English is required.

🌎 Location:

• Warsaw

• We work in a hybrid model - 2 day per week in the office, 3 days remotely. 

💬 What is our mindset?

• We compare ourselves to a sports team, striving to assemble the best team with the available resources. 

• While maintaining values like fairness, mutual support, and respect, we also focus on performance, aiming to build a top-notch organization capable of delivering excellent results quickly. 

• Our culture is built on courage, ambition, and is strongly meritocratic, allowing the most capable individuals to grow rapidly. 

• We deconstruct the system into the smallest building blocks, clearly articulate key issues, and communicate next action steps. 

• We deliver results under pressure, focusing on weeks rather than years during the transformation period.

• Learn more about us on the landing page.

If you are a motivated professional looking to contribute to a dynamic team and play a crucial role in payroll operations, we encourage you to apply. Please submit your English resume.