Payroll & 401k Plan Specialist

Revinate is one of the largest and most innovative providers of direct revenue-generating solutions in the hospitality industry. Revinate's mission is to deliver hoteliers scalable direct revenue and profits from data-driven solutions that cultivate deeper relationships with guests. Revinate’s Direct Booking Platform helps capture, convert and retain guests with strategies and services that maximize direct booking revenue. This combination maximizes the lifetime value of each guest through personalized and targeted campaigns across the guest journey. Revinate Marketing has won 1st place for Hotel CRM & Email Marketing in the HotelTechAwards five years in a row!

Role Overview

This is the strong attention-grabbing summary, or ‘hook’ if you may, that highlights the purpose this role exists on your team, its impact on the business, and how it fits in the organization (team/reports to, location). This section should be three to five sentences long. The Payroll & 401k Plan Specialist is responsible for the day-to-day administration and accurate processing of Revinate payroll and 401k plan. This position serves as the main point-of-contact for all Revinate employee payroll and 401k plan questions.

What You'll Do:

• Process and reconcile payroll bi-weekly for US employees to include garnishments, deductions, withholdings, paid and unpaid leave adjustments and accruals, variable compensation, and other payroll related functions.
• Process and reconcile payroll monthly for non-US employees with multiple payroll timelines.
• Work with local partners to process payroll for employees in Amsterdam and Singapore, and work with PEO partners to complete payroll for employees in other countries. This includes managing additional compliance questions as needed from our international payroll partners.
• Review and approve international PEO partner payroll invoices for APUpdate and maintain all employee information accurately within the payroll systems and employee electronic files as reported in Employee Status Change forms and Offer Letters.
• Create and modify time off accrual policies within payroll system as needed by country of work and/or Revinate business unitProcess timely onboarding/offboarding of employees within payroll systems.
• Work closely with Human Resources and other departments on all applicable payroll and benefits matters.
• Review Employee Status Change forms as presented by Human Resources and approve/decline as appropriate. This includes accessing additional updates that may be necessary in our payroll platforms for a role change. 
• Respond to requests for verifications of employment.
• Reconcile monthly benefit health and wellness plan enrollments to ensure accurate payroll deductions for eligible employees.
• Resolve complex payroll issues through analysis of data, payroll/accounting principles, and critical thinking skills.
• Validate accurate annual payroll tax reporting for form W-2Reconcile and process variable compensation plans for Contact Center.
• Work closely with Contact Center Director on variable compensation plan changes to ensure wage compliance and feasibility of processing.
• Handle all state and federal payroll setup, reporting, and inquiries regarding income and taxes.
• Prepare material to present information to small and large groups for matters relating to payroll and 401k Plan.
• Prepare documentation for annual 401(k) audit by working with vendor as well as CPA on required materials.
• Maintain employee confidence and protect payroll operations by keeping confidential and secure information.
• Other duties as assigned.

What You’ll Bring:

• Associate’s degree in accounting or 4 years of experience processing multi-state and multi-country payroll, and/or combination of education and experience
• Intermediate payroll software skills required; Paylocity experience strongly preferred
• Intermediate knowledge and understanding of federal and state regulations and wage and hour laws
• Working knowledge of, and ability to apply, payroll best practices
• Intermediate Microsoft Excel skills and experience creating, maintaining, and processing payroll related reports
• Intermediate knowledge of Google sheets and form creation
• Ability to manage multiple tasks with competing deadlines in an efficient and effective manner
• Strong interpersonal (verbal and written) communication skills with experience interacting with all levels of management, as well as the employee population as a whole
• Solid decision-making, problem-solving, and analytical skills
• Excellent data entry skills with superior attention to detailAbility to analyze information and processes and suggest improvements

Benefits:

• Health insurance-employee premium paid 100% by Revinate
• Dental insurance-employee and dependents’ premium paid 100% by Revinate
• Vision insurance-employee and dependents’ premium paid 100% by Revinate
• 401(k) with employer match
• Short & Long Term Disability insurance
• Life insurance
• Paid time off
• Monthly work from home stipend
• Telehealth access
• Employee Assistance Program (EAP)

Revinate values the flexibility of a remote workforce and the benefits of localized hiring. We focus on specific cities to foster local communities and enhance team cohesion, allowing employees to collaborate, attend local events, and build a strong sense of community and company culture.

Candidates must be located in the city listed in the job application. Thank you!

Revinate is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complementary.

Important Security Alert

We have been made aware of fraudulent activities involving individuals impersonating our HR team and offering fake job opportunities. Please be vigilant and ensure your safety by verifying all job offers.

For Authentic Opportunities: Only refer to our official careers page on our company website. Your security is our priority. If you encounter any suspicious activity, please report it immediately. Stay safe and secure! You can confirm or inquire with any questions by reaching out to [email protected]

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Our Core Values:

One Revinate - United & Strong, on a single mission together

Built on Trust - It’s the foundation of everything we do

Expect Amazing - We think, dream & deliver big

Customer Love -- When the customer wins, we win

Make it Simpler -- Apply it to everything we do

Hungerness -- Feel it, follow it, be relentless about our success

Grounded in Gratitude - We’re glad to be here & make the most of every day

Revinate Inc. provides Equal Employment Opportunity to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Revinate complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. 

Revinate is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complementary. 

If you are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to [email protected].

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