Part Time Office Administrator

The Role
We are looking for a proactive and detail-oriented Part-Time Office Manager to oversee the smooth day-to-day operations of our UK office for 10-20 hours per week. This person will help ensure the Fusion workplace is a welcoming, secure, and well-functioning environment by maintaining supplies and equipment, coordinating health and safety checks, supporting new hires, and contributing to the success of company events. Specifically, you will:
1. Manage Office Space:

• Monitor and restock office supplies and kitchen provisions, including fridges and snacks.
• Ensure smooth mail handling, package deliveries, and outgoing post.
• Liaise with plant maintenance vendors to keep indoor greenery healthy and vibrant.
• Coordinate with building security to manage employee access: request, issue, or revoke security passes.
• Report maintenance or facility issues to building management and follow up as needed.
• Ensure the office space remains tidy, welcoming, and operational.

2. Support IT:

• Set up laptops and basic equipment for new joiners and liaise with central IT for user configuration.
• Arrange for equipment delivery or pickup-personally ship or coordinate with couriers and employees as required.
• Manage the secure return of equipment from departing employees.

3. Facilitate Health & Safety Procedure:

• Participate in and help facilitate regular fire drills and emergency procedures.
• Conduct or coordinate periodic health and safety checks in accordance with local workplace regulations.
• Ensure health and safety signage, first aid kits, and other compliance-related materials are up to date.

4. Support and Coordinate Events:

• Collaborate with internal teams to organise and support office events (e.g., team socials, seasonal celebrations).
• Coordinate employee outreach for event RSVPs and logistics.
• Order, stock, and track event merchandise and equipment.
• Liaise with suppliers and couriers to ensure timely delivery of event-related materials.

Knowledge, Skills, and Abilities

• Strong organisational skills and the ability to manage multiple tasks efficiently.
• A hands-on, solutions-oriented approach and willingness to pitch in wherever needed.
• Good communication and interpersonal skills, with a friendly and approachable manner.
• Awareness of UK health and safety standards is a plus (training can be provided).
• Ability to commute to the office up to two days a week, and work remotely as needed.

Qualifications (Education and Experience)

• Previous experience in office management, facilities coordination, or administration.
• Experience with IT hardware setup (especially laptops) and working with remote IT support.
• First aider, desirable , but training can be given.

Milestones for the First Six Months
In one month, you will:

• Complete all mandatory onboarding and compliance training (e.g., health & safety, IT security, data protection).
• Get acquainted with the office environment, key contacts, systems, and routines.
• Begin supporting basic office and IT setup tasks under supervision.

In three months, you will:

• Manage core office operations independently, including supplies, mail, and access control.
• Confidently support laptop setups, shipping coordination, and returns for new and departing employees.
• Contribute to small-scale event coordination and begin participating in health & safety routines.

In six months, you will:

• Take full ownership of day-to-day office management and IT equipment logistics.
• Lead event coordination efforts and maintain ongoing health & safety compliance activities.
• Act as the main point of contact for all facilities-related issues, vendor coordination, and employee workspace support.

Disclaimers
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
You must have evidence of right to work in the UK to be hired for this role.
Fusion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, pregnancy, military service or discharge status, genetic information, sex, sexual orientation, gender identity, or national origin. Nothing in this job posting should be construed as an offer or guarantee of employment.